Facilities and Health

**Facilities and Health & Safety Manager | Hybrid Working| Part Time| £20,000 per annum pro-rota on 20 hours per week.**

Our client an established insurance business based in London. It has an excellent workplace culture as 92% of employees recommend as a place to work. The Facilities and Health & Safety Manager will be responsible for the management of services and processesthat support the core business of an organisation. They ensure that an organisation has the most suitable working environment for its employees and their activities. Duties vary with the nature of the organisation, but the focus will be on using best businesspractice to improve efficiency, by reducing operating costs while increasing productivity.

**What can you expect in return?**
- Hybrid Working - Working from home opportunities on a weekly basis
- 23 days pro rata
- Professional development - we are passionate about this and provide opportunities for you to develop and study for relevant, roles specific training and/or professional qualifications.
- IT training development opportunities
- Perkbox - an employee perks and benefits scheme offering over a hundred perks and discounts in cinema’s, shops, gyms and restaurants and more
- Holiday Purchase and Exchange Scheme - purchase or exchange your holiday allowance towards a benefit of your choice
- Interest Free Season Ticket Travel Loans Exchange Scheme - help save with travel costs
- Life Insurance
- Employer pension contribution 5% (not minimum 3%)

**Are you the right person for the role?**
- 9 GSCE (or equivalent) at Grade C or above (including Maths and English
- Project management - previous experience in delivering projects on budget/time
- Must be able to work in a standalone position
- Must demonstrate excellent communication skills with all stakeholders
- Working knowledge of procurement and negotiation and management of external contracts
- Previous experience managing a facilities/office services department
- Experienced in management of utilities: electricity, water, and gas from supplier to end user.
- Working experience in health & safety management
- Previous experience in managing quality and/or environmental management systems
- M365 literate with SharePoint PowerPoint, Excel, Access and Word skills

**What will your role as a Facilities and Health & Safety Manager look like?**
- To provide effective facilities support to all of the Group offices’ staff members and customers in office supplies, office maintenance, Health and Safety and supplier management.
- Record and monitor all costs and expenses for facilities budgets, across Group as requested and specified by Line Manager
- Process invoices and produce reports for supplier, maintenance and contractors’ budgets specified by Line Manager ensuring all agreements remain competitive.
- Manage and maintain the supplier contracts register.
- Regular visits to all the offices across Group for maintenance checks and requirements
- Manage the issuing and cancellation of security passes to staff and contractors, if and when required.
- Produce monthly Board reports for HR Director
- Maintain services for keys and lock changes to offices, including ordering of supplies and security
- Liaise with energy suppliers and maintain records to ensure rates are competitive contracts rates are managed effectively across Group.
- Liaise with contractors for local building facilities maintenance purposes and coordinate necessary arrangements across Group for office or building renovations and improvements as requested by Line Manager.
- Liaise with office suppliers for cleaning services and ensure that staff requests are actioned in line with contract service agreements
- Respond appropriately to emergencies or urgent issues as they arise
- Assume ownership and management of the overall business recovery process.
- Responsible for the development of EACH of the recovery plans by each of the recovery team leaders
- Schedule, attend, coordinate and conduct planned tests
- Perform a business wide Hazard Identification and Risk Assessment