Administration Assistant

**General Administrative Support**:

- General administrative support at Company and Departmental level, including scanning of documents, filing etc.
- Maintenance of Company administrative documents and systems.
- Control and implementation of H&S, HR and other internal governance checks.
- Answering and redirecting calls professionally and efficiently.
- Assist with the organisation of events, such as conferences, seminars, and exhibitions.
- Lead of the development of environmental waste management.
- Maintain Company organisation and departmental charts using appropriate tools.
- Meet, greet, and host visitors, attending to customers, suppliers, and/or delivery drivers in a professional manner.
- Ordering of all office supplies within set budgets.
- Monitoring of Company checks to ensure compliance.
- Maintain all business Service Level Agreements in line with contractual agreements with customers.
- Organisation of travel and subsistence arrangements.

**Dispatch and Receipt of Goods**:

- Internal notification and/or distribution of deliveries and post.
- Prepare products for shipping and arrange the dispatch of items within agreed deadlines.
- Follow all international customs regulations and complete required documentation to the required standard.

**Finance Support**
- Electronic filing of delivery notes
- Creating, matching and electronic filing of orders and invoices
- Reconciliation of supplier statements
- Distribute customer statements
- Distribute and file credit card statements

**Data Entry and Analysis**
- Analysis and reporting for sales and stock
- Orders & backlog reconciliation
- Purchase analysis & procurement

**Compliance and quality standards**:

- Conform to the Companies Quality Management Standards.
- Follow all Company procedures including Safety, Health, Environment and Fire regulations.
- Ensure that work is carried out safely and conforms to the Company’s SHEF manual and site safety requirements and is compliant to applicable standards and best practice, such as ISO 9001.
- Adhere to all data protection requirements and legislation.
- Ensure all necessary tools, equipment and PPE is up to specification and fit for purpose.
- Work with the Data Protection Lead, to uphold the required standards and maintain the Company data map.

**T**raining and professional development: *
- Maintain knowledge on company products and services along with other vendor products.
- Keep all professional and job-related qualifications up to date.
- Support your own development by attending seminars and exhibitions relevant to your role.
- Encourage and support the training and development of others.
- Provide support to the business by delivering training and knowledge share sessions where appropriate.
- Ensure skills are regularly updated through participation in training and development activities.

**Additional responsibilities**:

- Support team working, knowledge sharing and experience to aid in the achievement of business objectives.
- Liaise closely with colleagues and stakeholders to ensure deadlines are met.
- Ensure the highest standards of professional performance is maintained at all times.
- Ensure compliance with relevant legislation and statutory codes of practice, as applicable to the role.
- Keep your line manager informed of progress and of any known and or anticipated problems that could affect quality and performance of work.
- Promote equal opportunities and diversity in the workplace.
Undertake any other duties as reasonably required.
You will be someone who:

- Has a positive can-do attitude with the ability to prioritise workload
- Is committed to delivering a high-quality service and is proactive in looking for opportunities for exceeding customer satisfaction
- Is organised with the ability to co-ordinate and follow through on tasks
- Is a great communicator, with a high level of numeracy and literacy skills
- Can work autonomously with mínimal supervision
- Is willing to assist in other areas of the business during busy periods
- Is a team player, because we expect all our people to support each other in the achievement of business objectives

**I**deally you will have: *
- NVQ Level 3 (or equivalent) in Business Administration or equivalent working experience
- Demonstrable working knowledge of Microsoft packages, including Word, Excel, PowerPoint
- Demonstrable IT skills with some knowledge of IT and CRM systems
- The ability to travel independently
**Although not essential, you might also have**:

- Previous experience in an administrative or finance role
- An accountancy qualification, AAT Level 2 or similar
We will need to establish the right to work in the UK for all applicants to this role who are shortlisted for interview and will do so in accordance with Home Office guidelines.

**Job Types**: Full-time, Part-time, Permanent

**Salary**: £22,000.00 per year

**Benefits**:

- Flexible schedule
- On-site parking
Schedule:

- Monday to Friday
Reference ID: VA14