Personal Assistant

**Details**:
**Reference number**:

- 262458**Salary**:

- £20,665 - £22,280**Job grade**:

- Administrative Officer**Contract type**:

- Permanent**Business area**:

- Services and Programmes**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Full-time**Number of jobs available**:

- 2Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- ExeterAbout the job

**Job summary**:
We’re looking for two exceptional Personal Assistants to help us make a difference to our planet.

Our Personal Assistants will work a hybrid pattern of homeworking and a minimum of four times per month in Exeter HQ.

**Job description**:
**Who we are**:
We provide critical weather services and world-leading climate science, to help people make better decisions to stay safe and thrive.

Together:

- ** We’re a force for good** - focusing on our environmental and social impact
- ** We’re experts by nature** - always learning and developing to do things better
- ** We live and breathe it** - putting our purpose at the heart of decision-making
- ** We’re better together** - understanding partnerships and inclusivity make us greater
- ** We keep evolving** - pushing boundaries to make tomorrow better for our customers

**Job Purpose**:
We are currently looking for self-motivated, flexible, team-oriented individuals for a Personal Assistant role that will support individuals in the Senior Leadership Team (SLT). You will likely support two members of the SLT.

Working in either the Services Strategic Analysis & Planning Team or the Programmes Central Support Team, you will be proactive and responsible for providing a high quality PA service to members of the SLT.

Your work will include managing diaries and mailboxes, arranging and supporting meetings and briefs, arranging travel and accommodation, dealing with general enquiries and correspondence and any other general administrative tasks that arise. You will ensure that appropriate processes, governance and assurances are in place, and will ensure effective management of information. You will champion, and be an expert for, new tools and processes to help improve administrative working practices.

The posts are currently full-time, but part-time hours and flexible working will be considered.

As our Personal Assistant, the key duties are to:

- Plan and prioritise the busy schedules of the Services and Programmes Associate Directors, liaising with a wide range of staff and other stakeholders, both internally and externally, to prioritise competing demands and optimise use of their time.
- Act as a point of contact for key customers and internal and external stakeholders, dealing promptly and professionally with all enquiries and correspondence.
- Organise Senior Leadership team meetings and team briefings, ensuring that all supporting documents and facilities required are available, taking notes and actions where required.
- Work closely with the other members of the team to ensure a consistent, joined up approach to managing activities.
- Undertake any other administrative tasks on behalf of the Senior Leadership teams.

**Person specification**:
**Essential Qualifications, Skills & Abilities**:

- An **expert by nature**, with experience in a PA or similar role supporting one or more senior executives in the public or private sector.
- Excellent diary management skills and proficient in the use of Microsoft Office 365 suite of services.
- Excellent time management and organisational skills with the ability to adapt and prioritise in a dynamic working environment.
- Ability to work proactively with minimum supervision, under pressure and to tight deadlines.
- Ability to operate with tact, diplomacy, and discretion, while remaining calm under pressure.
- Evidence of good team working skills, with an ability to work **better together** to achieve strategic goals.

**Benefits**:
**Our reward package**:
We’re looking for two exceptional Personal Assistants to help us make a difference to our planet.

Our Personal Assistants will work a hybrid pattern of homeworking and a minimum of four times per month in Exeter HQ.

Why join us?

We provide critical weather services and world-leading climate science to deliver extraordinary impact and benefit across the globe. Our work helps people make better decisions to stay safe and thrive.

As our Personal Assistant, your starting salary will be £20665.00 and you will have opportunities to progress to £22280.00 over time.

Your total reward package is potentially worth up to **£29,305.00 annually,** which includes basic salary, potential corporate bonus and employer pension contributions.
- Your package includes:
- Outstanding Civil Service Pension
- Flexible hours and homeworking
- Annual Leave starting at 27.5 days (plus Bank Holidays) rising to 32.5 days (plus Bank Holidays) after 5 years and option to buy or sell up to 5 days per year of annual leave
- Cycle to work scheme for