Facilities Assistant

4 days ago

Harrow, United Kingdom KB Facilities Management Group Full time

3 Days a week Monday to Friday

**Key Responsibilities**
- Ensure the delivery of Facilities Management services to a high standard. Identifying opportunities that will continuously improve all aspects of FM operations
- To be responsible for all external contractors in the building on a daily basis, Cleaning, Maintenance, Catering, Pest Control ensuring all SLA’s and KPI’s are maintained.
- Assisting the Facilities department with office moves and other general adhoc projects.
- Organisation of meetings: venue and welfare arrangements.
- Organise and maintain records for invoices, expenses and financial records.
- Ensure attending contractors onsite have authority to work and have provided the correct health and safety documentation to commence work. Record contractor activities onsite.
- Support and assist the Facilities Manager and the team with administration requirements.
- Liaise with service providers and contractors to ensure regular activities are undertaken e.g. recycling, courier services.
- Manage contractors, contracts and suppliers as directed to ensure service delivery.
- General health and safety duties including risk assessments, contractor monitoring and other statutory and not statutory site requirements.
- Prepare for Health & Safety and Environmental audits.
- To ensure that Procedures are adhered to in relation to all purchase requisitions and invoices within Facilities.
- Ensure signage on site appropriate and current at all times.
- Demonstrate permanent high level of security awareness, knowledge of emergency evacuation procedures as well as general Health & Safety

**Knowledge, Experience and Qualifications**
- GCSE/GCE qualifications in Maths and English
- Experience working within a Facilities environment
- Good IT skills including Microsoft Office (especially Excel & Word)
- Strong track record of managing external relationships
- Demonstrable understanding of purchasing, invoicing & procurement processes

**Skills and personal attributes**
- Excellent written and spoken communication abilities
- A smart and professional appearance with a polite, courteous and professional manner
- Excellent interpersonal skills
- The ability to work under pressure.
- The drive to work pro-actively independently and as part of a team
- Collaborative working spirit that enhances and builds effective working relationships both internally and externally.
- The ability to multi-task effectively and prioritize workload
- Well organised with excellent attention to detail/accuracy/prioritisation
- A ‘can do’ attitude using own initiative, innovative and self-motivated
- Accurate, diligent, self-motivated, focussed and reliable.
- The ability to work un-supervised
- An appreciation of clear and exact communication of detail
- An ability to anticipate expectations and resolve issues

**Job Type**: Part-time
Part-time hours: 3 per week

**Salary**: £15,000.00 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Harrow: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Reference ID: KBFM-130223

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