Dio Corporate Operations Personal Assistant

**Details**:
**Reference number**:

- 409984

**Salary**:

- £26,770
- A Civil Service Pension with an employer contribution of 28.97%

GBP

**Job grade**:

- Administrative Officer

**Contract type**:

- Permanent

**Business area**:

- MOD - Defence Infrastructure Organisation - Corporate Operations

**Type of role**:

- Administration / Corporate Support
Business Management and Improvement

**Working pattern**:

- Flexible working, Full-time, Job share, Part-time

**Number of jobs available**:

- 1

**Contents**:

- Location
- About the job
- Benefits
- Things you need to know

**Location**:

- Andover - SP11 8HT, Wyton - PE28 2EA, Lichfield (Whittington) - WS14 9PY, Bristol (Abbeywood North) - BS34 8QW

**About the job**:
**Job summary**:
Do you want to work for the Defence Infrastructure Organisation (DIO) and play a key role in keeping our country safe through caring for the Defence estate and those that depend on it? DIO manages the Defence estate, one of the UK’s largest and most diverse property portfolios, enabling the armed forces and Defence civilians to live, work, train and deploy. From net carbon-zero accommodation to runways for the F35 fighter jets, our outputs are unique in the UK and across the globe

The Corporate Operations Directorate is a critical enabler in helping the DIO maximise the delivery of military capability through infrastructure. Our people **protect** the organisation and its people, **enable**the delivery of quality outputs more quickly and efficiently, and **improve**the DIO as a place to work.

The Directorate brings together the professional expertise of DIO’s Business Improvement, Corporate Affairs, Governance & Risk, Finance and People functions. The function is c300 strong, with personnel split over a number of locations.

This is an opportunity to work hand in hand with Senior Leaders and make a real difference to their effectiveness and well-being.

The Corporate Operations PA role is part of a small, encouraging and friendly team providing business management support to the Corporate Operations Director, their Senior Leadership Team (SLT) and Directorate staff. We're here to help make things run smoothly and enable work to be approached in a consistent, planned, more efficient and proactive way. The PA role provides direct high quality secretarial and administrative support to members of the Corporate Operations SLT, helping them to be organised, focused on priorities, and using their time to best effect in order to deliver their objectives.

This position is advertised at 37 hours per week.

**Job description**:
The PA will work as part of small team delivering a high-quality service, demonstrating the ability to work independently.
- Be comfortable and experienced in working in a fast paced environment, working to tight deadlines.
- Maximise their Principal's time via effective diary management.
- Take responsibility for prioritising work to deliver results, ensuring deadlines are met.
- Provide support to the Corporate Operations Senior Leadership Team.

Some travel may be required as part of this role to attend various meetings and Team events within the UK, but this is flexible.

Travel arrangements - Arrange and coordinate travel arrangements in line with current policy, organise access to sites in line with local process, support any site/room bookings or other arrangements for visitors.

Admin Support - Carry out varying admin tasks for the SLT as required.

Broader business management support - Provide cover for other Corporate Operations PAs, provide logístical support for team events, provide knowledge/advice and best practice to ensure consistency.

**Person specification**:
Essential:

- Highly organised and ability to work independently.
- Able to prioritise and manage time ensuring deadlines are met.
- Excellent communications skills, both written and oral.
- Experience of managing and developing relationships with internal and external stakeholders.
- Proficient user of the Microsoft suite of packages particularly Teams, Outlook, OneNote, Word, Excel, and PowerPoint.

Desirable:

- Experience of working in outer offices or similar experience supporting Senior Civil Servant/Director Level.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Communicating and Influencing
- Delivering at Pace
- Making Effective Decisions
- Communicating and Influencing

**Benefits**:

- Alongside your salary of £26,770, Ministry of Defence contributes £7,755 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
- Learning and development tailored to your role.
- An environment with flexible working options.
- A culture encouraging inclusion and diversity.
- A Civil Service pension with an employer contribution of 28.97%.
- 25 days annual leave rising to 30 days upon completion of 5 years service.

The post does not offer relocation expenses.

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