Radiotherapy/proton Beam Therapy Quality Assurance

**Detailed job description and main responsibilities**:
Key result areas:

- To provide full administrative support to the Radiotherapy Quality Manager.
- To organise regular and ad hoc meetings necessary for the running of the Quality Team functions and department including venues, generation and distribution of agendas, minutes and other documentation and the recording of notes and minutes during meetings.
- Ensure that recorded actions from meetings are followed up and acted on within the agreed timescales.
- To actively maintain the ISO 9001:2015 Quality System.
- To undertake internal quality system audits, clinical audit and service evaluation.
- To support the Cancer Division Audit Programme and to support the designated clinical audit lead to deliver this.
- To support the Macmillan Information & Support Radiographer in the development and production of a wide variety and large number of departmental site-specific patient information leaflets and booklets.
- To provide quality administrative support to the Superintendent Radiographers in order to contribute to the efficiency of across the radiotherapy services.
- To provide quality administrative support and appropriate documentation to other staff within the establishment in order to contribute to the efficiency of the department.
- To provide quality administrative support/documentation to students, and other members of staff undergoing training in the department, thus facilitating their ongoing education.
- To assist with Data entry onto clinical systems. This will involve data entry into the planning database, amending/ inputting data into ARIA and running reports from departmental databases, ARIA and Epic.
- To run reports and collate data in order to monitor Key Performance Indicators as required within the radiotherapy and proton beam therapy service specifications
- Review performance data, trends, and processes, and using analysis and judgement to identify and propose opportunities for development and improvement.
- To participate in tracking and monitoring compliance against relevant national targets.
- To prepare quality reports for presentation at meetings within the Trust, radiotherapy network meetings, NHSE level meetings and those undertaken with the PBT private provider.

**Person specification**:
**Knowledge and Qualifications**:
**Essential criteria**:
**Desirable criteria**:

- Good keyboard skills in Publisher and Powerpoint
- An understanding of what a quality system is, e.g. ISO 9001:2015 and the impact it has on the service
- Knowledge and experience of performing internal quality system audits
- Previous NHS experience

**Experience**:
**Essential criteria**:

- Relevant administrative / secretarial experience
- Experience of data entry and storage
- Database management experience

**Skills and Abilities**:
**Essential criteria**:

- Able to analyse data
- Must be numerate
- Able to take and transcribe minutes
- Able to keep accurate records and write concise, accurate notes and correspondence

**Specific Requirements**:
**Essential criteria**:

- Able to work and meet deadlines
- Able to work on detailed documentation and statistics where concentration and mental effort is essential

We offer our permanent staff an interest free season ticket loan for travel, all our staff have access to free independent and confidential support, large retail discounts, a staff discount platform, cycle to work scheme and on-site accommodation to name a few.

Additionally, UCLH Arts and Heritage’s staff wellbeing programme, Creative Comfort, offers a variety of ways to engage with the arts as a member of UCLH staff. You can try out the weekly choir, weekly art club and join the Culture Club for exclusive access to free and discounted tickets for opera, exhibitions, theatre and more.

We recognise, reward and thank colleagues by nominating them for our annual Celebrating Excellence Awards, which are funded by UCLH Charity.

You will be placed on the appropriate point of the Trust Doctor pay scale based on your previous experience.

Please note that if you have not heard from us within 3 weeks of the closing date of the advert to assume that you have not been shortlisted on this occasion.
- The Trust uses electronic new starter forms on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.

**Employer certification / accreditation badges**:
**Applicant requirements**:
You must have appropriate UK professional registration.