HR Administrator

13 hours ago

Poole, United Kingdom Alina Homecare Disability Support Full time

**Main Purpose of Role**:

- To support the HR Manager and team with all HR administration
- To be the first point of contact for staff and managers with HR queries

**Key accountabilities**:
Administration

1. Day to day management of HR Shared inbox

2. Ensure accurate employee records are maintained

3. Respond to reference requests for current or former employees

4. Assist with meeting arrangements and notetaking for formal meetings

5. Maintaining confidentiality with sensitive information

6. Provide training certificates upon request

7. Update weekly HR / Ops reports

8. Provide accurate correspondence to staff for all stages of employment i.e., salary changes, promotions

9. Check daily on call records for any HR actions needed

10. Ensure recognition letters are recorded and sent
- Ensure absence is recorded accurately across systems

12. Ensure Employee of the Month nominations are collated, actioned and letters sent

**Employee relations**
- Ensure staff have welfare calls and are supported when on a period of absence

2. Check daily on call records for any HR actions needed

3. Provide day to day advice to line managers and staff on HR policies and Procedures, escalating more complex queries

**You Manage**

1. Be primary contact for queries relating to You Manage HR system

2. Ensure new starter accounts are activated with correct permission levels

3. Prepare reports relating to employee data

**General**

1. To undertake any training deemed as necessary to carry out the full requirements of the post.

2. To carry out any other duties that may be required appropriate to the level and nature of the post.

**Person Specification**
- Experience of working within an administration role
- Good knowledge of Microsoft Office packages
- Flexible approach to working hours
- Ability to prioritise and work under pressure
- Good communication skills

**Qualifications**

CIPD level 3, or willing to work towards this

The Directors retain the right to alter the content of this Job Description, after consultation to reflect changes to the job or services provided, without altering the general character or level of responsibility.

The duties with in this Job Description must be carried out in a manner which promotes equality of opportunity, dignity and due respect for all employees and service users.

**Job Types**: Full-time, Permanent

**Salary**: Up to £22,000.00 per year

**Benefits**:

- Employee discount
- On-site parking
- Referral programme
- Store discount

Schedule:

- 8 hour shift
- Monday to Friday

Application question(s):

- Do you have previous HR experience?

Licence/Certification:

- CIPD 3 (preferred)

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