Treasury Assistant

**Job Purpose**
To provide support to the Treasury and Commercial Manager, by efficiently and accurately performing the daily, weekly and monthly operational treasury activities and treasury reporting for senior management.
To support the wider Tax, Treasury and Reporting team with completion of month end activities, purchasing and journal entry.
To provide services to the wider University population in a customer focused way, in line with our service excellence agenda.

**Main Duties and Responsibilities**

**1. Investments and Endowments support**
- Preparing and circulating agenda and papers to attendees in advance of Investment Advisory Committee;
- Organizing and attending Investment Advisory Committee meeting and recording of minutes;
- Calculating and processing monthly journals for investments, based on monthly statements from fund managers

**2. Policies**
- Contribute to service improvement by using your knowledge and experience to assist the Treasury Manager to document, update and improve the existing cash and treasury policies and procedures on an ongoing basis.

**3. Banking**
- Preparation of bank reconciliations and management reporting
- Weekly and/or monthly reconciliation of the University’s bank accounts and payment service provider accounts, using initiative and knowledge to resolve issues independently.
- Preparation of the daily and weekly cash sheets, including expected cash flows, for review by the treasury manager and circulation to senior management.

**4. Treasury movements**
- Posting temporary deposit transactions
- Calculating and posting interest accruals
- Preparing and processing term deposit calculations

**5. Cash flow**
- Using analytical skills for recording and reporting of income for Scottish Funding Council/Office for National Statistics purposes

**6. Exchange rates**
- Updating daily FX rates in the financial ledger, and cross checking those entered by a team member

**7. Income and Payments**
- Process manual payments, direct debits and standing orders in an accurate and timely manner and investigate and resolve any errors or unexpected payments
- Process of BACS runs for all payments to suppliers on a weekly basis
- Process cheques (mínimal payments made by cheques)
- Facilitate purchasing card payments for the Tax, Treasury and Reporting team where appropriate
- Facilitate physical cash distributions and collections to/from cash holders and the bank, in accordance with the requisite cash handling controls and protocols.

**8. Queries**
- To provide an efficient and effective response to departmental queries by providing professional and timely responses to queries and accurately completing journals and adjustments as required by departments, the Treasury Manager or other Finance Office Staff

**9. Bank liaison**
- Stopping cheques at bank where out of date or reported lost or stolen
- Liaise with cash handlers and remote banking departments re service requirements and manage problems as they arise.

**10. Bond interest payments**
- Calculating and processing biannual bond interest payments to bond holders.
- Requesting data from suppliers, preparing supporting documentation and setting up payments within the financial system.

**11. Balance sheet reconciliations**
- To develop specialist knowledge of the University’s accounting processes to support the wider Tax, Treasury and Reporting team with the processing of monthly journals and balance sheet reconciliations
- Communicate with other teams in order to obtain their reconciliations and to clear reconciling items in the Tax, Treasury and Reporting team’s reconciliations
- Use of analytical skills to produce data for monitoring KPIs in relation to the monthly financial reporting process.

**12. Other**
- Raising purchase orders for the Tax, Treasury and Reporting Team
- Assist the Treasury and Commercial Manager with the provision of information such as bank reconciliations to the external and internal auditors, as required
- To undertake any other duties required by the Treasury and Commercial Manager or other line management.
- Maintain the contents register for the Finance Office for insurance purposes

**Knowledge, Qualifications, Skills and Experience**

**Knowledge/ Qualifications**

**Essential**:

A1 HNC or equivalent in a relevant discipline
A3 Knowledge of finance procedures, such as bank reconciliations

**Desirable**:

B1 Working knowledge of Agresso accounting system

**Skills**

**Essential**:

C1 Excellent numeracy and Excel skills
C2 High level of attention to detail and accuracy
C3 Good standard of written English, with ability to draft correspondence, notes of meetings and reports and engage professionally with client group in this regard in a manner which enhances team reputation
C4 Excellent verbal communication and interpersonal skills - ability to provide polite but assertive guidance or responses to departments
C5 Ability to work effectively and supportively within a small team
C6 S