Block Property Management Administrative Assistant

2 weeks ago

Worthing, United Kingdom Ellmans Full time

**Reporting To**

Senior Block Property Managers

**Hours Of Work**

9:00am to 5:00pm Monday to Friday with 1 hour for lunch.

**Job Purpose**

Provide property management and administrative support to the Block Property Management Team to ensure the smooth running of the Department and high levels of customer satisfaction.

Working closely with the Block Property Management team.

**Main Responsibilities / Duties**

Provide office support which will include dealing with face to face visitors, organising & releasing keys to contractors and booking in appointments for property managers.

Issuing prescribed letters for various matters.

Utilising Excel spreadsheets for recording keeping, tracking and monitoring on designated tasks.

Contact utility suppliers to inform of change of client.

behalf of the Property Manager in delegated work tasks.

Carrying our specific projects as agreed.

The duties and responsibilities highlighted in this Job Description are indicative and may vary over time. Post holders are expected to undertake other duties and responsibilities relevant to the nature, level and scope of the post and the grade has been established on this basis.

Person Specification

**Qualifications & Experience**
- GCSE in English and Maths or equivalent
- Property Management experience an advantage

**Knowledge & Skills**
- Clear verbal, literacy and numeracy skills.
- Accurate computer skills and good working knowledge of Microsoft Office software.
- Customer service skills.
- Good personal organisation and time management skills.
- Ability to juggle a number of tasks and deadlines.

**Personal Attributes**
- Proactive and demonstrates a “can do” approach.
- Highly organised with ability to handle a number of different issues at one time and carry out tasks to a successful conclusion.
- Team player / happy to help and support other team members, across the business, with all aspects when required.
- Be resilient, able to remain calm under pressure and work to deadlines.
- Excellent time-keeping.
- Smart professional and personal presentation.
- Willing to learn from others.

**Job Types**: Full-time, Part-time, Permanent
Part-time hours: 36 per week

**Salary**: £19,000.00-£22,000.00 per year

Additional pay:

- Performance bonus

**Benefits**:

- Casual dress
- Company events
- Private dental insurance
- Sick pay
- Wellness programmes
Schedule:

- Monday to Friday
COVID-19 considerations:
**Experience**:

- Administrative Assistants & Receptionists: 2 years (required)
Reference ID: Fryzer/PM Assistant

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