People Administrator

Your role is to work within the People Team providing administrative support across the wider People function. This role will include, but not limited to, administration in the following areas: recruitment and selection (pre-employment checks and balances), amendments to employment contracts, corporate induction, training and development, system administration, managing data, together with ad hoc staff engagement projects as required. The postholder will support the development and delivery of a professional, customer focused and efficient HR service. You will act as the first point of contact for internal training needs and be responsible for the administration of associated processes.

This role will provide ongoing maintenance, and administration of the online training platform. You will utilise your excellent communication skills to effectively engage with a variety of stakeholders, both internally and externally to ensure the platform has appropriate courses available for our colleagues. You will be working in a friendly team where experience sharing, and self-development is actively encouraged. You will have experience of working in an office environment providing a customer focussed service.

Having experience of working in a People team and using a HR system is desirable. You will be educated to GCSE level with a minimum grade C in English and Maths. You will be required to organise and plan your own work to meet the conflicting demands and priorities and will need to adapt to change positively. You understand the value you can add to the team with your first-class administrative skills, and you have a proven track record of working effectively within a team.

You will be professional, hardworking, personally credible, and trustworthy. You can form relationships quickly and easily and you will be a first-rate communicator. You have a common-sense approach to work, being able to work as part of a team or confidently on your own. The post holder will work collaboratively with the People Team to ensure standard processes and procedures are understood, complied with, and amended as required and support the Head of People in the continuous development of the administration function, ensuring processes and procedures are efficient and consistent.

Duties & Areas of Responsibility To support the People team in delivering an efficient and effective value-added HR service to the business which includes systemised and standardised HR systems and processes for the following: Recruitment and Selection (pre-employment checks), Performance development, People management, policy and practices, induction and onboarding, leaver administration, professional registration, training and development, absence management and payroll. To work in collaboration across the partnership to ensure that the main HR disciplines remain coordinated and delivered in a professional and timely manner. Duties include (but not limited to): - Liaise with and communicate effectively with colleagues and other departments, external agencies, recording and communicating complex, controversial or sensitive information. Communicating sensitive and confidential information (HR related) both orally and in writing to managers, staff, and external organisations.

Building and maintaining excellent working relationships with managers and staff. Full administration for our internal training systems (PCSA platform) and processes, reviewing and checking that all requests for training are accurate and any follow-up approval and sign off process is adhered to, including any training cost agreements. Effectively engage with a variety of stakeholders, both internally and externally to ensure the platform has appropriate courses available for our colleagues. The post holder will provide detailed administration and coordination for the training offered for clinical and non-clinical colleagues across the partnership, keeping records of such training.

Prepare and process any necessary activities to ensuring robust compliance is adhered to e.g., repeat DBS certificates, Professional Registration renewal, medical indemnity certificates and annual declaration forms etc. liaising closely with the line managers as appropriate. Administer the Blue Stream Mandatory Training platform to ensure all new employees are provided with a log in and any associated reports are prepared and delivered in a timely manner to key stakeholders. Issue Certificate of Attendance for training sessions, as appropriate.

Administer appropriate events via the HR RADAR workflow(s), identifying risks in delays or process barriers which might result in HR not meeting its SLAs, raising these with the Head of People. Other administration and professional responsibilities: Represent the organisation in a professional manner in all activities and in line with organisation values. Assist with the induction of any new members of staff and, if required. Contribute to the development and improvement