Pa Leadership Team
2 weeks ago
**Personal Assistant**
**About us**
IPC Europe Limited is a non-profit making organisation. We are owned by Franchisees of the worlds largest and fastest growing submarine sandwich franchise. We manage contracts as well as the purchasing and supply of specified and approved food, packaging, equipment and business solutions to the Franchisees.
IPC Europe is a collaborative, friendly and high performing organisation where initiative is encouraged and appreciated together with a can-do attitude.
**The Role**
We have an exciting opportunity for a* PA to the Leadership Team**. The **PA to the Leadership Team *is a pivotal role within IPC Europe and will be responsible for PA and administrative support on a 4:1 basis to the Leadership Team, supporting the PA to the CEO and the wider People Support team.
**Key Tasks**
- Providing excellent PA support to 4 members of the Leadership Team, with professionalism, discretion and confidentiality at all times. This role may be party to very high level and sensitive information
- Complex and extensive diary management
- Travel arrangements
- Capture and submit company card and personal expenses monthly within the deadline set by accounts
- Working closely with PA to CEO to execute and facilitate quarterly Board meetings to an extremely high standard, including liaising with venues, room set up and ensuring all Board and LT members needs are met
- Attendance either in the UK or Europe for the duration of each Board meeting. This will include, travel, overnight stays and attending organised dinners
- Attend, support and take minutes for all Committees held in the lead up to and during Board meetings, which are led by the 4 LT members
- Administration management of the Board portal for sharing pre-reads and minutes from meetings
- Proactive management of the Leadership Team member's time to ensure it is prioritised in an efficient and effective way to suit the business needs, but also to create a natural balance for wellbeing
- Preparation of letters, agendas, briefing documents reports, presentations, and other documents as required
- Additional ad hoc PA support requirements and support to the wider People Support team as needed
**What you need to be successful in the role**
- PA experience at Executive level essential
- Minute taking at Board level essential (must attend off site quarterly board meetings with overnight stays. Will also require some European travel)
- Highly organised with excellent time management
- Excellent verbal and written communication skills
- Ability to multitask and problem-solve in a calm manner
- Proven ability to maintain confidentiality with a high level of discretion
- Microsoft Office Skills at an intermediate level: Word, PowerPoint and Excel
- Management of internal relationships such that confidentiality is never compromised
- Willingness to adapt and learn as the needs of the business change
*
Location*
This role is based at our High Wycombe office, with superb public transport links, walking distance to the Bus and Train Stations, we also provide onsite parking for staff. The role is based in the office with occasional working from home.
*
What we offer in return*
- A collaborative, fun and friendly environment
- Working hours 9.00 am to 5.30 pm Monday to Friday
- Excellent training and development programme
- Opportunities for career development
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