Personal Assistant to Director

2 days ago

Harrow, United Kingdom Nila Estates Ltd Full time

**Role Description**

We are seeking a highly organised and proactive Personal Assistant to support the Director in daily operations.

**Key Responsibilities**
- Proactive and thoughtful diary management
- Scheduling business and personal meetings and appointments
- Acting as a gatekeeper for the Director and primary point of contact
- Understanding the Director’s business and network and building relationships
- Updating contact details and CRM Systems
- Preparing agendas and documents for meetings, and taking minutes
- Researching, organising and booking business and personal travel, transport and hotels
- Running personal errands
- Dealing with financial administration
- Managing household admin
- Social media management
- Organising team and company events
- Handling legal administration
- Tracking actions and providing regular status updates
- Assisting from time to time with the operations of the office, including ordering supplies
- Ad hoc projects as required
- Prepare documents, reports, and presentations as required by the Director
- Organise meetings, including coordinating logistics and preparing necessary materials
- Maintain an organised filing system for both physical and digital documents
- Liaise with other departments and external stakeholders on behalf of the Director as needed
- Perform general clerical duties such as photocopying, scanning, and mailing documents.

**Experience and requirements**
- Proven experience in an administrative or clerical role is essential.
- Experience in the property industry is advantageous
- Excellent time management and organisational skills
- Business management skills
- Patience and the ability to remain calm in stressful situations
- A keen eye for detail
- Demonstrate excellent phone etiquette
- Excellent written and verbal communication skills
- Ability to work well with others
- Demonstrate a high level of confidentiality and discretion
- Tech Savvy: proficiency in Microsoft Office Suite and Google Suite
- Flexibility and willingness to work and be contacted out of hours from time to time
- A full UK driving license (not essential)
- A natural problem solver
- Proactive and self-starting attitude

Please note that you may be required to complete short assessments as part of the interview process, which will be conducted in person. If you have any questions about this, please get in touch.

**Job Types**: Full-time, Part-time, Temp to perm
Contract length: 6 months

Pay: £19,903.32-£34,597.77 per year

Expected hours: No less than 20 per week

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

**Experience**:

- Administrative: 1 year (preferred)

Work authorisation:

- United Kingdom (required)

Work Location: In person

Expected start date: 02/10/2024

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