Exams Officer

**WE DO NOT ACCEPT APPLICATIONS VIA INDEED.**

To be responsible for managing the effective and efficient management and administration of internal and external examinations in accordance with the Joint Council for Qualifications (JCQ) regulations (on behalf of the JCQ member awarding bodies 1) and/or awarding body rules for exams administration in a consistent and secure fashion, thereby helping to maintain the integrity and security of the assessment process.

To complete the Exams Officer Professional Standards on annual basis by ensuring a thorough knowledge and understanding of JCQ and awarding body regulations and processes, developing/acquiring the key skills needed to perform the role effectively, and signing, and agreeing to comply with, the Exams Officer Professional Standards Values and Attributes statement.

To ensure examinations are conducted in accordance with the regulations.

Through taking an ethical approach and working proactively to avoid malpractice among students and staff, supports the head of centre in taking all reasonable steps to prevent the occurrence of any malpractice/maladministration before, during the course of and after examinations have taken place.

**To take responsibility for administration of entrance examination**

This will require the post holder to:

- Manage all arrangements for the entrance examination including liaising with the Admissions Office at the Academy Trust
- Lead in recruiting, training and organising the invigilation teams for entrance examinations

**To manage the school’s public examination system**

This will require the post holder to:

- Implement JCQ regulations, update policies annually and disseminate these to staff, students and parents as required
- Keep accurate records and manage the examinations budget
- Submit registrations, examination entries and certification claims by the deadline(s)
- Implement processes and liaise with relevant internal stakeholders to gather correct entry
- information to internal deadlines implementing strategies to avoid late (or other penalty) fees
- Work with the Senior Leadership Team, to recruit, train and manage the team of external invigilators and staff to ensure full and appropriate invigilation of external examinations
- Manage the collection, checking and submission of all external examination entries (GCSE, AS, A level, university entrance tests and resits), ensuring that all additional information e.g. estimated grades and coursework mark deadlines are met
- Supervise setting up of examination rooms so that they meet examination requirements, devise seating plans and maintain attendance registers
- Receive and check all examination materials, store securely, resolve any problems and issue them as appropriate for each examination; collate and pack scripts and associated paperwork to return to the examination boards
- Liaise with staff to organise oral and practical examinations and work with the SENCO throughout the year to ensure appropriate Access arrangements are in place
- Manage and submit appeals for Access Arrangements and Special Consideration
- Support the head of centre in investigating and reporting cases of suspected or actual malpractice in connection with an examination as required by the JCQ and awarding bodies
- Plan, prepare for, and manage the restricted release of results and the distribution of provisional statements of results in accordance with JCQ regulations and/or awarding body rules
- Receive the certificates and assist in the process and preparation for Prize Giving and the distribution of exam certificates

**To manage the school’s internal examination system.**

This will require the post holder to:

- Work with the Deputy Head to ensure the exams are set at the appropriate times of year and to arrange the timetables, rooms and invigilation including any necessary cover
- Disseminate timetables to staff, parents and students, ensuring appropriate instructions are provided and that the rooms are set up appropriately
- Liaise with staff to organise oral and practical examinations

When there are no examinations taking place, there would be a requirement to provide additional administrative support for the school, in liaison with the Deputy Head.

The job description should be read in conjunction with the contract issued on appointment by the Academy Trust.

**Job Types**: Full-time, Fixed term contract
Contract length: 5 months

Pay: Up to £28,432.91 per year

**Benefits**:

- Canteen
- Company pension
- Cycle to work scheme
- Free flu jabs
- Free parking
- On-site gym
- On-site parking

Flexible language requirement:

- English not required

Schedule:

- Monday to Friday
- No weekends

**Education**:

- A-Level or equivalent (preferred)

Work Location: In person