Planned Investment Contract Manager

TristoneNash are working with a Housing Association in their search for a Planned Investment Contract Manager. The primary function of this role is to prepare and manage planned reinvestment work projects across the organisation. Capital replacements ofroofs, plant room upgrades, fire safety projects etc.

Job role:
Responsible for delivering projects across the organisation. Complying with policies, procedures, legislation and regulation.

Responsibility for managing contractors engaged to deliver these functions. Specifying and ordering component replacements and works to occupied homes and communal schemes and areas. Ensuring work achieves value for money, quality standards, and is completedunder the terms and conditions of the contract.

Liaise closely with customers, contractors, DLO and colleagues from other teams to ensure services are delivered efficiently and high levels of customer satisfaction are achieved.

Key responsibilities:

- Pro-actively manage contractors, consultants and service providers engaged to deliver services to customers to the requirements of policies and procedures. Including ensuring risk assessments, method statements, programmes, insurance and contract documentationare in-place and suitable.
- Carry out contractor performance management, and quality control of work being carried out. Ensure records are updated on the electronic contract management system with regard to contract meetings, KPI’s, health and safety, CDM, insurance, and programmesof work.
- Ensure CDM regulation compliance is in place and implemented and managed across areas of work. Preparation and submitting of F10 and Pre-Construction Phase Plans, and checking and approving Construction Phase Plans from providers. Acting as Principal Designeron behalf of the group for the purpose of CDM compliance (where required).
- Compile monthly KPI’s and working closely with the contractor implement actions to address areas requiring improvement.
- Ensure asbestos surveys are in place for planned component replacements.
- Comply with standing orders tendering works and services to contractors and suppliers.
- Prepare contract documentation and specifications for procurement.
- Working with contractors to survey homes and communal areas internally and externally to prepare detailed specifications and schedules of work for major improvements and fire safety work..
- Generate and analyse reports from the asset management system
- Lead and manage large scale projects and initiatives to schemes and groups of properties.
- Manage budgets and expenditure ensuring value for money is achieved in the planning and delivery of works and services.
- Ensure orders are raised accurately, invoices reviewed, and payments scrutinised prior to authorisation.
- Carry out post inspection audits of completed works, verifying claims under the terms of the contract and authorising payment.
- Working with consultants to provide specifications for specialist projects. Programme and coordinate works within budgets and forecasts and provide updates for budget progress meetings.
- Provide cost forecasts for leasehold and sales properties to the commercial property team.
- Carry out section 20 leasehold consultation for component replacements working closely with the commercial property team.
- Report properties that require a disproportionate level of investment or that offer an opportunity to deliver more value to the business.
- Actively contribute to asset reviews, team, budget and department meetings, working closely with colleagues and providing information in a timely manner to develop the quality-of-service provision.
- Contribute to the formulation and review of strategies to ensure decision making supports the effective delivery and achievement of business objectives.
- Work closely with the wider property services team to ensure projects are effectively programmed and communicated to customers and colleagues.

Essential experience required:
Recognised higher level Health and Safety Qualification (NEBOSH, CSCS or equivalent).

BTEC HND/HNC or equivalent ability or vocabulary, verbal reasoning, and numerical skills to the equivalent ability level.

Experience of working in an asset management or maintenance field.

Experience of procurement best practice and of procuring contracts and managing external contractors and suppliers.

Experience of compiling and delivering major works programmes and / or projects tendering, and using schedules of rates.

Experience managing multiple contracts and budgets.

Project management experience and understanding of the Decent Homes Standard and HHSRS.

IT literacy using windows-based word and database software.

Planning, project, time and workload management and personal organisation skills.

Experience of writing reports, policies, and procedures.

Please get in touch if this opportunity is of interest.