Clerk to Corporation

**Salary**

Scale Point 37 £57,263 to Scale Point 39 £59,810 per annum pro-rata. Actual pay based on 0.4 FTE will be Support Pay spine point 37-39 £22,905 - £23,924 per annum.

**Contractual hours**

0.4

**Basis**

Part Time

**Job category/type**

External Organisations

**Date posted**

07/10/2025

**Job reference**

REQ003636

**Job title and organisation**: Clerk to Corporation (Governing Body) - Notre Dame Catholic Sixth Form College
**Salary**: Appointment will be made on the Sixth Form Colleges’ Association Salary spine for Support staff, Scale Point 37 £57,263 to Scale Point 39 £59,810 per annum pro-rata.
Actual pay based on 0.4 FTE will be Support Pay spine point 37-39 £22,905 - £23,924 per annum.
This post is a Senior Postholder position.
**Hours**: Hours will vary but on average approximately 2-3 days term time or 0.4FTE per week (2 days) over the course of the academic year. (740 hours, excluding holiday allowance.)
**Contract**: Permanent
**Location**: Notre Dame Catholic Sixth Form College, St Mark’s Avenue, LS2 9BL
**Closing Date and Time**: Monday 3 November at 9 AM

**The Role**

The College is seeking to appoint a high performing individual with outstanding communication, administrative and organisational skills to support the functions of the Full Governing Body of the College. Clerks are governance professionals who are good at organising others, willing to continually embrace changes to education and both highly motivated and committed to their role. The Clerk will provide advice and guidance to the governing body on governance, constitutional and governance matters and will provide highly effective procedural and administrative support. You will ensure the governing body works within legal compliance and meets the regulatory framework. The Clerk will also hold a unique communication position in the triumvirate of Chair of Corporation, Principal of Notre Dame and the Governing Body. You will embody the core competencies of always behaving ethically and with probity, acting positively and striving to provide excellence in everything you do.

It is essential as Clerk to be reliable and able to work flexible hours and to be available for all Board meetings and associated events.

This role is predominantly evening work to cover approximately all Committee and Full Corporation meetings per year. Meetings normally start between 4.30pm-6.30pm. Apart from attendance at meetings, the role could be potentially in part carried out from home. Access to a computer, home printer and the internet from home would be essential, although a workstation in College will also be provided.

**Main duties and Responsibilities**
- To ensure that the business of the Corporation Board is conducted effectively, efficiently with a high standard of governance.
- To ensure that the Governors and Board operates within their powers and follow agreed and proper procedures in accordance with legislative and other statutory requirements.
- Provide high-quality independent, unbiased and impartial advice to members of the Board on all matters relating to governance.
- Provide high quality administrative and organisational support including the preparation of accurate and fair minutes of all the committee and Full Corporation meetings per year and maintaining the Notre Dame Catholic Sixth Form College Corporation’s administrative and organisational records and papers.
- Advise the Corporation and its Committees on its statutory duties and responsibilities.
- Advise the Corporation and its Committees on items such as, procedural matters; quoracy; the conduct of their business; matters of governance practice; obtaining or making available professional advice where appropriate.
- Draw up for approval, and keep under review, Standing Orders and Terms of Reference for the conduct of business of the Corporation and its Committees.
- Take appropriate action if and when the Corporation, its Chair or one of its Committees appears to be at risk of acting outside their powers or to be proposing actions that may be unlawful.
- In consultation with the Chair and Principal, plan the calendar of forward programme of meetings of the Corporation and its Committees, identifying the main items to be taken at those meetings and liaising with those members of staff or Governors preparing papers for forthcoming meetings.
- Ensure that an appropriate annual cycle of business is in place for the Corporation and its Committees. This includes setting targets and monitoring the performance in relation to academic achievements and retention, quality assurance, admissions/enrolments, financial control and forecasting, Regularity and risk management issues.
- Summon meetings and prepare and despatch agenda and papers in a timely manner for Corporation and Committee meetings, including ad-hoc committees/meetings e.g. appeals, appointment of Senior staff etc.
- Attend, in person, all meetings of the Corporation and its Committees and preparing an accurat