Legal Pa

Job Title
- Legal PA - Commercial Property
- Location
- Bristol
Description

**Join a team that makes real changes**

Bevan Brittan is a UK-Top 100 commercial law firm providing a comprehensive range of legal services from offices in Birmingham, Bristol Leeds and London.

The firm advises businesses across construction, energy & resource management, higher education and financial services, complementing the firm's market leadership within housing, local government and health and social care.

We currently employ over 480 staff, including 82 Partners, and our award-winning teams provide construction, commercial, corporate, property, regulatory, employment and litigation (commercial and clinical negligence) legal advice.

Bevan Brittan was named among 'The Times Best Law Firms 2021' and has recently won three major industry awards, along with being shortlisted as a Finalist for a further eleven.

Bevan Brittan is an equal opportunities employer and welcomes applicants from all backgrounds.

**Learn from the best**

Bevan Brittan has strong recognition in the independent legal directories - Chambers & Partners and Legal 500. In both guides we are consistently ranked in the top tier for our practices across the UK, with multiple individuals recognised as leading lawyers.
- A very supportive firm with the depth of skills in its teams to provide a full service. - Chambers 2021_

**Rise to the Challenge**

A vacancy has arrisen with the Commercial Property team in Bristol.

**Find out how far you can go**

Role definition

A PA's principal role is to provide lawyers with the administrative support they need to provide seamless legal services to clients and help them maximise the amount of time they are able to spend on fee-earning tasks. The PA will become involved in all aspects of the management and execution of their allocated Lawyers' day to day workload by providing exceptional and proactive administrative support. The PA will act as workflow manager for other support services including delegating and supervising the completion of document production, file management and copying/scanning work. The PA will take an active interest in and obtain a thorough understanding of all aspects of client requirements to provide exceptional service levels to both the lawyers and clients.

Key responsibilities

In line with policies and procedures, key responsibilities include:
**Administrative**
- Manage diaries, ensuring they are up to date and reminding lawyers of meetings etc on a daily basis.
- Arrange meetings, book conference rooms, refreshments, check rooms prior to meetings etc and liaise with other attendees, both internal and external.
- Organise travel arrangements, book and confirm reservations and deal with related details.
- Arrange or, where necessary, conduct photocopying, printing, organising couriers, sending out of letters, faxes etc.
- Arrange for files to be opened and closed, supervise general filing requirements and record keeping.
- Use effective systems to ensure that both short and long term tasks are completed within required timescales.
- Support lawyers in marketing activities including involvement in preparation of pitches and presentations.
- Liaising with Business Development and Marketing regarding arrangements for events and producing marketing material.

**Communication**
- Take internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner.
- Liaise with business support departments on behalf of lawyers as required.

**Client relationship management**
- Reporting to external clients on a weekly and monthly basis
- Assist in resolving client queries
- Become an active part in the care of clients and be wholly familiar with contacts/clients.
- Enter, maintain and update client details and relevant information on the firm's contacts system.
- Deal with basic client queries and general administration.
- Arrange client meetings.

**Projects and teamwork**
- Engaging in projects with fee earners from time to time.
- Contributing to ongoing service improvement initiatives.
- Playing a key administrative role.
- Organising work and participating in the day to day work of the team.

**Financial**
- Assist lawyers in the billing and credit control process by liaising with the lawyer and accounts and to produce standard financial/time reports through the system.
- Request cheques, bank transfers and paying in money received, as appropriate

**Person Specification**

A PA has responsibility to ensure that their skill set is up to date and they are familiar with the firm's departments, key personnel, clients, internal systems and procedures. This will ensure that the PA is able to carry out his or her role effectively and, where appropriate, discuss any training requirements with the Team Leader.

In addition to this, they should have/be:

- Excellent telephone manner and competent knowledge of telephone system.
- Excellent commun