Vehicle Fleet Administrator

Company:
Finning (UK) Ltd

Worker Type:
Permanent

Position Overview:
We are seeking a dynamic Vehicle Fleet Administrator to join our team In this critical role, you will be at the forefront of managing our vehicle fleet-related activities. Your day-to-day responsibilities will involve seamless collaboration with company drivers and internal and external stakeholders to enhance our operational capacity and uphold our safety strategies. Moreover, ensuring our fleet operations align with relevant regulatory compliance will be pivotal. If you're passionate about contributing to the efficiency and effectiveness of fleet management, we're eager to have you onboard.

Job Description:
Major Job Functions:
- Responsible for the coordination of company fuel cards and review of fuel transactional spending data- Processing fleet-related documentation and raising purchase orders- Accountable for maintaining accurate records of all fleet data, including asset and driver records and ensuring any relevant third-party portals are maintained in line with both company and data protection requirements- Assist in the production and distribution of fleet reports- Project support and administration tasks as required

Benefits:
In addition to a competitive salary, 25 days holiday, life insurance, up to 7% pension, and access to the company's share scheme, you will benefit from:
- Enhanced maternity and paternity packages- Health Cash Plan- Family-friendly policies to support working parents- Support from a team of 40+ Mental Health first-aiders- Employee wellbeing solutions- Electric car scheme (UK)- The opportunity to support your charity of choice via Give As You Earn- Length of service or recognition awards

Specific Skills:
- Previous experience in a similar role within a similar industry environment (desirable)- Good interpersonal skills and ability to communicate with people at all levels.- Proficient in MS Office (particularly Excel and PowerPoint) - ability to work with large datasets.- Good time management and prioritization.- Collaborative approach to team working

Accountability:
- Accountable for a regular review of the live card list and monthly review of fuel transactions- Preparation of fleet monthly dashboard- Raising purchase orders and analysis of fleet invoices for accuracy, raising queries where required- Review of short-term rental bookings to ensure timely off-hire- Maintenance of fleet data on all relevant datasets, portals, spreadsheets, etc., including (but not limited to) master asset list, licence check portal and tolls/tags- Processing of vehicle fines / recharges- Company car-related activities

Education & Experience:
- Office experience, proficient with MS Windows and related packages- Champions for Safety- Health and Safety Management qualification (desirable)

At Finning, we prioritize creating a diverse and inclusive environment. We are proud to be an equal opportunity employer, and we actively encourage all individuals to express themselves and achieve their full potential. As a company, we continuously strive to enhance our outreach to individuals of all backgrounds and identities. We do not discriminate against applicants based on gender identity, race, national and ethnic origin, religion, age, sexual orientation, marital and family status, and/or mental or physical disabilities. Furthermore, Finning is committed to collaborating with and providing reasonable accommodations /adjustments to individuals with disabilities. If you require an adjustment/accommodation at any point during the recruitment process, please inform your recruiter.