Administrator

12 hours ago


AshtonUnderLyne, United Kingdom Belvoir Lettings Full time

**Job title**:Lettings & Sales Administrator

**Department/Group**:Sales and Lettings

**Location**:Ashton-Under-Lyne

**Responsible to**:Branch Manager

**Job description**

**CORE ROLE AND RESPONSIBILITIES**

**TO ENSURE THE SMOOTH RUNNING OF THE OFFICE & ADMINISTRATION FUNCTION.**
- ANSWER AND DEAL WITH CALLS INTO THE COMPANY FOR BOTH SALES AND LETTINGS
- ENSURE ALL GAS CERTIFICATES, ELECTRICAL CERTIFICATES AND EPC’S ARE KEPT UP TO DATE AND
- ACCURATELY RECORDED ON THE COMPANY SYSTEM, LIAISING WITH CONTRACTORS AND TENANTS TO ENSURE COMPLIANCE
- CHASING ARREARS REGULARLY
- ARRANGE PROPERTY VIEWINGS FOR BOTH SALES AND LETTINGS PROPERTIES.
- PREPARE PROPERTIES FOR ADVERTISEMENT ON THE COMPANY SYSTEMS/RIGHTMOVE AND UPDATECHANGES AS THEY HAPPEN
- DAILY UPLOADING OF THE BANKING PROCESS TO COMPANY SYSTEM
- DEAL WITH UTILITIES/COUNCIL TAX QUERIES
- ACCURATELY LODGE AND ARRANGE WORKS WITH CONTRACTORS FOR ONGOING TENANT REPAIRS
- FOLLOW UP TENANT REPAIRS TO ENSURE THESE ARE CARRIED OUT AND COMPLETED
- CLOSE DOWN OF WORK ORDERS AND ARRANGE INVOICES FOR DEDUCTIONS VIA OUR DATABASE SYSTEM (SME PROFESSIONAL)
- CONDUCT REFERENCING FOR NEW TENANCIES
- ARRANGING SIGN-UP APPOINTMENTS FOR NEW TENANCIES
- CREATING PAPERWORK FOR NEW TENANCIES
- CONDUCTING SIGN UPS FOR NEW TENANTS - REGISTERING AND LODGING DEPOSITS, SCANNING PAPERWORK AND FILING AWAY
- DEALING WITH TENANTS, LANDLORDS, VENDORS IN A PROFESSIONAL MANNER
- ENSURE ALL ADMIN PAPERWORK IS COMPLETED, SCANNED AND FILED AWAY THAT YOU PRODUCE
- ENSURE ALL NEW PROPERTIES HAVE ‘TO LET’ ‘FOR SALE’ SIGNS AND CHANGE WHEN NECESSARY I.E. TAKE DOWN OR ADD SOLD THEN REQUIRED
- PRODUCE REPORTS FROM SYSTEM WHEN REQUIRED
- ENSURE ALL LETTERS ARE SENT OUT WHEN NEEDED
- TAKE RESPONSIBILITY FOR THE WORK EMERGENCY PHONE ON A ROTA BASIS
- TO WORK ONE IN THREE SATURDAY MORNINGS 9-1. HALF DAY IN LIEU GIVEN FOR THIS TIME

Any other reasonable duties within your remit as directed by your manager.

**Job Type**: Part-time
Part-time hours: 27.5 per week

**Salary**: Up to £9.50 per hour

Schedule:

- Day shift

Ability to commute/relocate:

- Ashton-Under-Lyne: reliably commute or plan to relocate before starting work (preferred)

Reference ID: Administrator



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