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Finance Assistant
2 weeks ago
Division / Department - Shared Business Services
Grade - Grade 8
Status - Full Time
Contract Type - Permanent
Salary Grade Range - £23,331 - £25,062
Working Hours - 37.0 Hours per Week
The starting salary for this role will usually be at the bottom of the salary range and will be pro-rata if the working hours are less than full time.
The Role
We have a full time vacancy for a Shared Business Services Finance Assistant SPA8 within the Finance Operations Department based at Lewes HQ. This is an excellent opportunity for someone that has the ability to work accurately and to meet dead-lines. You will be required to provide coaching and mentoring to the team and have the ability to use your own initiative whilst complying with force policy and procedures. You will also be involved in developing and improving existing processes in line with best practice.
Key Responsibilities
- Responsible for the day to day running and reconciliation of the Sussex Police Bank accounts.
- Efficient operation and accurate processing of the imprest account and imprest floats. - Control and processing of all income onto the SAP system in a timely manner.
- Administering the Construction Industry Scheme (CIS) to ensure compliance with regulatory deadlines and requirements - Including CIS returns, payments and contractor statement for submission to HMRC and contractors respectively.
- Conduct weekly and monthly reconciliations for a variety of areas such as the bank and Proceeds of Crime accounts, Barclaycard (GPC), Pension and Payroll reconciliations. - Produce, monitor and manage the debt position for Surry and Sussex Police.
- Timely and effective collection of all debts and customer payments and maintain a record of all actions taken to recover debts on our financial accounting system.
- Ensure that the dunning letters are sent our bi-weekly to all debtors and any follow up action required is carried out.
- Produce legal packs for relevant debts and submission to Gatekeeper with recommendations for write-off or submission to the organisations legal dept.
- Negotiate, set up, manage and monitor re-payment plans with debtors, and ensure that debtors do no defaults on their payments.
- Develop relationships with key customers to deal with any disputes and queries pro-actively to mitigate the risk of debts becoming overdue.
- Resolve queries both internally and externally regarding outstanding invoices and customer accounts.
- Creating new customer accounts on the financial system, ensuring AR invoice requests are actioned in a timely manner.
- Assist with the administration, maintain and process expenditure of the Force Government Procurements Cards (GPC).
- Ensure Sussex Police complies with statutory and regulatory financial obligations.
- Assist with the recording and monitoring of audit recommendations and liaison with both internal and external auditors.
- Dealing with queries relating to all aspects of Finance Operations.
- Dealing directly with various key stakeholders, all levels of police officers/staff across the force and with external companies.
- Running and interpreting reports both in Sap and Excel.
- Coaching and mentoring team members.
- Develop and improve existing processes in line with best practice.
- Assisting in service improvement.
- Supporting the team where needed.
Skills & Experience
- Full/Part AAT is preferred but not essential, educated to A Level or equivalent
- Must have a good level of Finance experience
- Excellent interpersonal skills
- Coaching and mentoring of team members
- Knowledge of Cash and Income processes
- Experience of dealing with process improvement
- High level of accuracy and attention to detail
- Excellent level of numeracy, literacy and analytical skills
- Good team player
- Excellent Customer service and interpersonal skills, able to deal with colleagues at all levels of the organisation
- Be committed to achieving high standards
- To be able to use your own initiative and have excellent organisational skills
- The ability to prioritise your own work
- The ability to work under pressure and to meet demanding deadlines
- The ability to problem solve efficiently and effectively
- Have excellent computer and keyboard skills and demonstrate a comprehensive knowledge of a wide range of IT systems including MICROSOFT Excel
- Experience of using SAP finance system
- VAT awareness and experience would be an advantage
Further Information
Additional Information
- This post is being advertised in parallel with Force redeployment processes. Any redeployees who are identified will be given preference. This may result in the post being withdrawn at any point during the recruitment process.
- vacancies in collaborated units are available to all officers and staff across both Forces
- vacancies in non-collaborated units are only available to officers and staff within the Force with the vacancy unless it is advertised externally. If the vacancy is advertised externally and an officer or
