Accounts Payables Administrator Job Description

The primary function is to monitor, record and provide accurate financial information relating to procurement liabilities, cash management and business bookkeeping.

The main responsibilities include raising and processing purchase orders, posting purchase invoices, the matching of cash to paid purchase invoices and also supplier statement reconciliations.

The Accounts Payables Administrator will report to the Financial Controller

The Accounts Payables Administrator will work within the finance team, providing detailed financial information regarding company finances and checking and filing invoices, expenses and statements.

**Responsibilities**:

- Recording of Purchase orders on PMT and filing of PO documentation pending receipt of goods; this includes checking prices, tonnage and expected delivery dates ensuring all are entered accurately
- Update PO details for changes to anticipated delivery dates
- Following receipt of goods and allocation of PMT Goods Inwards Number match the Goods inwards documentation with the Original PO pending receipt of invoice.
- On receipt of invoice for Goods; match this to the Goods Inwards and PO documentation; mark the receipt against POs held on PMT; scan all documentation and attach to Purchase invoice posting on Sage
- When all good have been received the PO is to be marked “Completed”
- Regular checks of purchase orders to ensure status is correctly recorded and the expected date for delivery is the latest as per the supplier
- All invoices must be posted to the ledger within 1 Working day of receipt
- Check and answer any queries from suppliers regarding payments/invoice/general account issues etc.
- 5 days before month end all invoices for Goods Inwards are to be chased GRNI is checked before posting journal.
- Month End: All invoices relating to the month just ended are to be chased (start 5 days before the end of month) and the final day to post invoices is the 3rd of the next month.
- Process any manual invoices and credit notes onto the system
- Allocate payments to invoices
- Filing/scanning paperwork that has come in via post onto the system
- Complete all purchase ledger close process steps
- After Month end close of Purchase ledger answer questions on variances, provide copies of invoices, resolve any issues etc.
- Processing staff expenses
- Maintaining accurate standing data for Suppliers eg Terms, credit limits
- Compiling company reports
- Regular reports to show a summary of Purchase Orders Outstanding
- Adhoc repots as requested
- Running a proposed payments list in Sage & supporting the Accounts Assistant with setting up payments on Bankline

**Skills**:

- Ability to analyse data and proactively utilise the results
- Highly self-motivated and exceptional organisational skills
- Strong communication and interpersonal skills; Professional telephone manner
- Accuracy and attention to detail
- Numerical skills

ExperienceDegree level education with GCSEs in both Maths and English. Strong IT skills and experience with data input. Administration, purchase ledger and manufacturing experience are also desirable. Qualifications
- A degree in **Finance**, **Business** or **Mathematics** would be beneficial but not essential
- Accountancy qualification such as **AAT Level 1 **or an intention to train through AAT
- An understanding of general software packages such as Microsoft Office, in particular, Microsoft Excel
- An understanding of Sage

**Salary**: £11.00 per hour

Expected hours: 8 per week

**Benefits**:

- Casual dress
- Company pension
- Free parking
- On-site parking

Schedule:

- 8 hour shift
- Day shift
- Holidays
- Monday to Friday

**Experience**:

- purchase ledger: 1 year (preferred)
- Accounts payable: 1 year (preferred)

Ability to Commute:

- Darwen, BB3 0RP (required)

Ability to Relocate:

- Darwen, BB3 0RP: Relocate before starting work (required)

Work Location: In person