Office Administrator

We are Stara Foods

Founded in 1984 in The Netherlands, Stara Foods BV is an Anglo-Dutch food importer & exporter. We buy and sell (trade) frozen, fresh, cooked & raw meat, poultry & fish in the B2B sector.

We work mainly (but not exclusively) with food producers, manufacturers, and fellow traders. We sell to importers, exporters, traders and food manufacturers in Europe and around the World.

Traditionally we operated remotely and from a few satellite offices around Europe, until recently when we opened a brand new hub in Ayr, the west coast of Scotland

Our group business accounting function runs from the Netherlands with UK to EU/ROW logistics, imports and exports being handled in the UK. We have sales offices in several EU countries & in the UK.

Each office works independently although we share common ground through the company accounting and order processing system which is built around _SAP Business 1, Microsoft 365 and_ _Google Drive._

Our UK Operations are Hiring

Based in our office in Ayr in the West Coast of Scotland, we are looking to expand our first-class onsite team to support our Worldwide business.

The team in Ayr are the foundation of our UK Business which feeds into our Worldwide operations.

The admin team, in Ayr, will continue develop with our ever-changing business needs and will grow into other areas of our business such as the need arises.

Our team is looking to fill the following roles:
Position: Office Administrator: onsite only; 30 hours per wk or job share; 2 x 15 hours per wk

Salary £ 18,720 - £ 21,840 (Pro-rata if job share)
- About the Role |

We are looking for administration superstars to provide admin support across our Importing, Exporting & Logistics Operations. We want team players that we can support and help nuture as our business grows and develops. By being hands on at ground level you will get to grips with all aspects of how our company operates, and how all parts link together. You will gain experience of a wide range of areas of business and as your own strengths shine through, we will look to help you develop further in those areas.

The role will be based at our office in central Ayr, which is the hub of our UK operations and most training will be carried out onsite. There may be additional training delivered by online courses and development opportunities relevant to your role and you will be encouraged to uptake such opportunities. Occasionally it may be required for you to visit one of our other Satellite offices, across the EU, for training or company business but your role will be based onsite at Ayr.

We are looking for either 1 Full time / 30 hours or can offer a job share 2 Part time / 15 hours Office Administrators to make up the team, with them to be flexible in order to step up and provide additional cover during holidays or busy periods but this is flexible for the right people and could be adapted to suit.

Salary will be dependent on experience and will be reviewed on a regular basis as your role develops.
- Job Description |

The Ayr Admin team are a crucial hands on role within our company. The UK Operations are critical to keep stock moving and the ever-changing UK Import & Export rules keep us constantly changing and developing.

Some of the key tasks you will be expected to do are as follows, this is by no means an exhaustive list as we are ever evolving due to the nature of our business:
Key Tasks within the role
- Monitoring and responding to the company office phone and relaying messages where necessary
- Maintaining the Company Order and Load Trackers
- Booking Transport; Trucks & Containers to deliver / collect Fresh or Frozen Product to / from UK / EU / ROW
- Booking collection & delivery slots at coldstores in UK / EU / ROW
- Provide clear information on bookings to all parties necessary and reconfirmation prior to the booking date
- Updating company stocks daily & summary reports monthly when requested
- Preparing, checking, processing of invoices both outgoing / incoming including use of SAP
- Preparing, updating, and maintaining of accurate company files, electronically via Google Drive
- Regular in person and online meetings via Teams, Zoom etc
- Training on and offline
- Preparing documents in the importing / exporting process including CMR’s, Packing lists, Invoices and VGM’s
- Data Inputting on records on Company Order and Load Trackers
- Preparing, checking, and liaising with Vets on EHC - Health Certificates for export
- Communicating with SIVEP & Customs in various locations including Calais
- Preparing additional exporting documents such as Certificates of Origin / EUR1’s in conjunction with the chamber of commerce
- Creation of Purchase Orders, Sales Orders & Invoices on SAP
- Liaising with company agents and customers worldwide - across different time zones and where English is not first spoken language
- Ensuring company records are kept up to date with current contacts
- Develop strong relationships within