Office Administrator

**Job Tit**le: Office Administrator**
**Salary: Competitive and Rewarding + Benefits**

**Hours: Standard Business**
**Reports to: Facilities Manager**
**Location: Manchester**

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Background*
Our people are the difference
Who they are, what they do and how they do it is why we’re the award-winning, industry-leading, thriving boldly global environmental consultancy we are today. We’re APEM Ltd and we’re expanding.
As a people-first business we’re accountable for our aspirations, actions, and what we get because of them. We believe inspiration and insight come from everywhere, so no matter history or choices in life, we will empower you to be your best, so we can be our best, together.
If you’re driven, ready to guide governments, shape private client projects across the planet and improve the natural world, then we want the whole you.

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The WOW factor*
When home became work, we learned that flexibility, understanding and balance allowed us all to move forward and grow together.
So no matter where you’re based, the hours you keep, or the toddlers you have to entertain, we’re committed to our ways of working (WOW) with each other so we can continue to be our best.
**About the role**
This role is part of the business support team. The primary aim for the back-office support teams is to maximise chargeable work opportunities for fee earning staff.
The purpose of this role is to provide a professional and timely service, acting as first point of contact and offering administrative support across the company. This includes attending to visitors and dealing with enquiries both on the phone and face to face as well as coordinating administration duties.
**Main Responsibilities**:

- Being the first point of contact for administrative support for the whole company
- Answering the telephone in a polite, friendly and professional manner and managing the calls as necessary. This will include screening cold calls as well as transferring the calls and taking messages
- Meeting and greeting clients and visitors on their arrival, ensuring security passes are provided and providing refreshments
- Ensuring that the reception areas and meeting rooms are consistently maintained to a high standard
- Responsible for all incoming and outgoing mail
- Responsible for incoming and outgoing post, signing for incoming courier parcels, as well as safe and timely delivery of outgoing courier parcels
- Co-ordinating Microsoft Teams meetings and telephone conference calls for all offices
- Managing travel and accommodation requirements for all the offices, keeping records of all purchases made and obtaining relevant VAT receipts
- Providing administrative support as required, which will include (but is not limited to) filing, ordering stationery and office supplies, finance administration.
- Be the main point of contact for the hire vehicle contract account
- Diary management for directors as required
- To assist the Facilities Manager where required with day to day administration duties.
- Covid Marshall duties
- To carry out any additional activities that may be reasonably required or requested.
We recognise that everyone’s story is different.
The opportunities, experiences and challenges faced in life shape who we are today and we understand that these are the things that make us individual and unique. Embracing our differences means we’re able to approach what we do from every dimension. Inspiration and insight can come from anywhere, and no matter your history or choices in life, we empower our people to be their best, so we can be our best, together.
**We welcome the whole you.**

Location: Apem Ltd,SK4 3GN,Heaton Mersey,Stockport, Heaton Mersey SK4