Part Time Sales and Purchase Ledger Clerk

Due to our ongoing success we now need to recruit an additional Part Time Purchase and Sales Leger Clerk within our Finance department to assist with a range of tasks across the department. The working hours are 20 per week and must include a Wednesday butthe remaining hours can be more flexible. We are a well respected international engineering and manufacturing company working across our large, modern site to supply our customers worldwide with a range of products. We can offer free parking, 25 days holidaypro rata, a full benefits package including healthcare and pension plus a salary of c26k pro rata equivalent to £13 to £14 per hr depending on experience.
- To process and post purchase invoices on the integrated manufacturing and accounting system Syspro. The majority of purchases are generated by purchase orders therefore, most of the processing involves matching invoices to stock received.
- To ensure non-stock invoices are distributed to the appropriate managers and are authorised in accordance with the relevant company’s Authority Limits Policy.
- To allocate appropriate general ledger coding to invoices without purchase orders.
- To process employee expense claims on a timely basis, checking compliance with the tax rules on benefits, VAT rules and compliance with the relevant company’s Expense Policy, escalating any discrepancies with the employee’s line manager.
- To create new suppliers on the system by entering supplier details onto Syspro from forms completed by the Purchasing team.
- To participate in the creation of domestic and international payment runs ensuring all suppliers are paid to agreed terms.
- To file invoices on completion of payment, both electronically and paper based.
- To prepare statement reconciliations, investigate and resolve queries, escalate difficult queries to the Ledger Manager and reply in a timely and thorough manner to any supplier queries.
- To cover the purchase ledger month end and year end process on the ERP system when required, ensuring the purchase ledger is reconciled to the general ledger.
- To cover the sales ledger month end and year end process on the ERP system when required, ensuring the sales ledger is reconciled to the general ledger.
- To chase outstanding customer balances, escalating to the Ledger Manager when required.
- To cover the cashbook function when required by entering deposits of non-sales ledger receipts and the withdrawals of non-purchase ledger receipts onto the Cashbook ready for reconciliation. Once the bank statements have been received, reconcile the transactionsand ensure the figures correspond and balance.
- To cover the cashbook month end/year end process on the ERP system when required, ensuring the cashbook is reconciled to the general ledger.

To be successful you should have demonstrable experience of working in a purchase/sales ledger role and proven experience of communicating with Finance and Non-finance personnel at all levels with an organisation.
Ideally you will also have experience of processing expense claims, including knowledge of the tax rules for employee benefits and the implications for VAT but this can be trained.
Any experience within a manufacturing or engineering company is an advantage as is experience of working on an ERP system and you must be PC literate in Word and Excel with excellent communication skills.

In return we can offer the chance to join a professional and successful company as part of our finance team working part time hours, 20 per week, with a salary c26k pro rata plus bonus equivalent to 13 to 14 per hour plus benefits and 25 days hol pro rate alongwith free onsite parking.

Please submit your CV asap for immediate consideration.