Recovery Cymru Finance and HR Assistant

**Recovery Cymru**

Recovery Cymru is a peer-led recovery community organisation for people seeking to

change or overcome problematic alcohol and / or drug use. We also support family and

friends. Our model is based on CHIME (Connection, Hope, Identity, Meaning and

Empowerment) and everything we do is guided by our values: Connection, Integrity,

Compassion and Empowerment. You can find detailed information about our organisation

and approach in the recruitment pack which we strongly encourage you to read All our staff and volunteers, within their roles, contribute to the ‘bigger picture of RC’.
- Build the recovery community
- Raise awareness, challenge stigma
- Partner with others

**Purpose of the role**

We have a new opportunity for a Finance and HR Assistant to help our growing recovery

community organisation We are a close-knit team and every role in Recovery Cymru plays

an important part in keeping our organisation running effectively. Whilst this role is flexible

and focused purely on finance and HR administration we want you to feel part of the wider

team.

We have recently undertaken a period of growth, financially and as a staff team and have a

number of funders. We want you to understand the operations of our community charity, as well as our financial and HR systems to better enable you to undertake your role. In your

role, we need you to provide effective and timely administrative finance and HR support to

the organisation with attention to detail and in a confidential and sensitive manner. You will

support the functions of the organisation and report directly to the Finance and Head of Operations. You will ensure that our finance and HR records are kept up to date and

accurate so we can fulfil our governance and financial duties and treat our staff well. As

you become proficient in these systems; we will also include you in some wider corporate

governance admin duties. This is a new role for our organisation, and we hope you will come on the next phase of our journey with us. Your administrative functions will be based

around:

- Finances: including payroll, data entry, bookkeeping, preparing budgets and financial

reporting
- HR: including maintaining employee and organisational records
- Corporate Governance: including monitoring and updating registrations and assisting

with policy work (you will not be expected to write policies)

**Interested?** Please read on for specific responsibilities and the person specification. We

have offered a detailed overview to give you a good understanding of what the role entails.

This list will not run concurrently and is not exhaustive. Weekly and monthly tasks will be

agreed and regularly reviewed in supervision. Please contact us if you would like to talk more about the role before you apply.

**SPECIFIC RESPONSIBILITIES**

**Administrative Tasks**
- To provide administrative support to the Finance and Head of Operations
- To undertake financial administration tasks, including financial recording, income and

expenditure, updating of spreadsheets and to provide regular reports to the Head of

Operations
- To ensure all relevant legal requirements for membership, registration and insurance are

appraised and renewed annually, unless otherwise specified.
- To recommend and ensure all utility contracts are kept up to date and are researched for

market comparison to support the cost to the organisation.
- To undertake financial tasks such as petty cash reconciliation, keeping thorough records

and to provide relevant financial and monitoring information to the Head of Operations
- To provide efficient typing, word processing and administrative support, photocopying,

scanning and circulation of information as required by the Organisation
- To maintain virtual filing and admin systems
- To ensure the confidentiality of all records
- Such other duties as may from time to time be reasonably require
- Maintain good relations with staff, partners and funders
- Prepare standardized reports for the leadership and management team

**Main financial tasks**

**Wages, Salaries and Employment Matters**:

- Prepare monthly salaries.
- Process P45s and P46s
- Prepare end of year returns
- Respond to Inland Revenue queries.
- Liaise with pension providers regarding stakeholder pension contributions.
- Be aware of procedures for maternity pay, sick pay, etc.
- Support with entering and uploading budgets and cashflow into our finance package
- Running budget variance reports on request and reporting variances to leadership and

management

**Computerised Bookkeeping and Accounts**:

- Ensure that all income is accurately recorded.
- Day-to-day bookkeeping using Xero package and Microsoft Excel.
- Check that petty cash records are maintained by the relevant delegated staff members.
- Assist the Leadership and Management Team with tasks for individual projects.
- Monitor expenditure against budgets and report regularly to the Head of Operations
- S