Project Support Administrator

6 days ago

Christchurch, United Kingdom Morson Talent Full time

Project Support Administrator; Location: Christchurch; 12 months; £11.50ph paye; 37 hours per week
We have an exciting opportunity to work as a temporary Project Support Administrator with our client BAE Systems, based in Christchurch
As a Project Support Administrator, you will support and undertake a range of specialist administrative duties to a large defence project. The role reports to the Project Manager.
This role will give you the opportunity to work within a well-established business and the exposure of working with our client’s key stakeholders. This post requires you to have considerable clerical experience and to provide excellent support to project teammembers. In this role, you will have the ability to grow and develop your career further.
BAE Systems is one of the world’s leading global defence, security, and aerospace companies. We work at the cutting edge of technology, creating more than 100 new inventions every year for customers in over 100 countries.
Main responsibilities
Assist with visitor booking, access to project areas and meet and greet.
Office administration for a team of approx. 60 people including meeting room management, seating plans, diary management, travel management, expenses, organising meetings etc.
Support with procurement activities for office supplies and maintain stock levels.
Support the management team with on boarding of new personnel including IT requests and building access.
Management of the Security Aspects Letters for multiple projects and maintain a record of signatories.
Management of project Risk Assessments and maintain a record of signatories.
To take on the role as secretariat for the project, and support with project meetings including organisation of meetings, action tracking and meeting minute taking.
Assist with the accurate record keeping of project documentation.
Undertake the role of a Display, Screen and Equipment assessor for the project. There will be training required for this role.
Undertake the role of IT contact for hardware and software requests for the project.
Skills and qualifications:
Essential
Experience of administration within a large team (30+) of cross-functional employees
Experience of liaison and reporting to all management levels
IT literate and experienced across MS Office and major enterprise management systems (i.e., SAP, Workspace/SharePoint, BMS etc.)
Proven organisational skills
Business Support/Admin national diploma or B-tech - or relevant /equivalent experience
GCSE in English and Maths
Desirable
Experience of touch typing - shorthand
Experience with minute taking
Experience working in engineering, manufacturing, or service companies
What we're looking for in you
'Can do' attitude; deliver on commitments
Flexible and adaptable team member
A focus on delivering a quality service
Innovation, problem solving and able to drive improvement
Taking responsibility for yourself and the team’s success
Occasional travel may be required
Morson is acting as an employment business in relation to this vacancy.
Administration; filing; e-filing; GDPR; secretarial; data entry; data input; Excel; Word; Outlook; Access; MS Office; booking system; business support; database management; diary management; minute taking; document control

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