Administrator

Job Details
- Section
- Faculty Central (Arts and Humanities)
- Location:

- Avenue Campus
- Salary
- £26,942 to £29,959 Per annum
- Full Time Fixed Term to 31/12/2025
- Closing Date:

- Monday 07 July 2025
- Interview Date
- To be confirmed
- Reference
- 3140225NX

**Job Purpose**:
To provide comprehensive, effective and efficient administrative support to the department and its external customers.

**Key Accountabilities / primary responsibilities**
- To provide effective and efficient administrative/secretarial support to senior colleague(s), including the co-ordination of diaries, arranging and servicing meetings, filtering enquiries, drafting and preparation of documentation and organisation of events.
- To contact other departments or external customers to source and exchange information.
- To contribute to the development of administrative systems, carrying out administrative processes and ensuring controls are in place to ensure accuracy and timeliness.
- To analyse, manipulate and interpret complex information in order to compile detailed summary reports.
- To process invoices and orders, making effective use of Agresso financial administrative process as required.
- To monitor and take responsibility for small scale resources.
- To provide informal coaching/training to colleagues in relation to administrative tasks.
- Any other duties as allocated by the line manager following consultation with the post holder.

**Essential Skills**

Qualifications, knowledge and experience
- Skill level equivalent to achievement of NVQ2, GCSE or City and Guilds.
- Previous work experience within an administrative or secretarial support role.
- Able to demonstrate a sufficient knowledge of work systems, equipment processes and standard IT packages.
- Able to demonstrate a good knowledge of the role and its context.
- Able to produce clear, accurate and concise written documentation.
- Experience of analysing data and presenting summary information clearly.

Planning and organising
- Able to effectively organise allocated work activities and assist in the effective organisation of non-standard tasks and events.
- Able to work well with minimum supervision.

Problem Solving and Initiative
- Able to independently solve a range of problems by responding to varying circumstances, whilst working within standard procedures

Management and Teamwork
- Able to contribute to team efficiency through sharing information and constructively supporting others.
- Able to ensure any staff managed or supervised are focuses on allocated tasks and aware of service standards.
- Able to effectively allocate work and check the work of others ensuring required service standards and deadlines are met.
- Able to adapt well to change and service improvements.

Communicating and Influencing
- Able to seek and clarify detail.
- Experience of providing advice on administrative procedures to colleagues and external customers.
- Able to demonstrate own duties to other colleagues as required.

**Desirable Skills**:

- RSA II word-processing, or equivalent level of skill or qualification.
- Experience of monitoring a small scale budget (e.g. stationery)
- Previous supervisory experience

This role could be based at either the Avenue Campus, Southampton OR the Winchester School of Art

Working Hours: 36 hours per week (Full time) - There will be an option to work a minimum of 3 days in the office and the remaining 2 days from home.

As a university we aim to create an environment where everyone can thrive and are proactive in fostering a culture of inclusion, respect and equality of opportunity. We believe that we can only truly meet our objectives if we are reflective of society, so we are passionate about creating a working environment in which you are free to bring your whole self to work. With a generous holiday allowance as well as additional university closure days we are committed to supporting our staff and students and open to a flexible working approach.

This role does not qualify for Skilled Worker Visa sponsorship. To explore alternative UK visa options, see gov.uk.