Administrator - Leeds

**Administrator - Leeds - 12 months fixed term ( maternity cover)**

Welcome to TRUe:
The Transpennine Route Upgrade (TRU) aims to deliver faster, longer, more frequent, and more reliable services across the north of England, from Newcastle, Hull and York towards Manchester and Liverpool via Leeds.

The aim of the TRU Alliance is to transform the East of Leeds route allowing people to travel faster, more reliably and in greater comfort between the North’s great cities. Providing passengers with more choice, more seats, and better facilities on a safer, cleaner, more environmentally friendly railway.

In this role you’ll be assisting the Project Delivery team in all key areas of the project. This is a critical role ensuring all areas of the project meet the Construction Design Management Regulations 2015 (CDM) from Site Access Control to controlling important documents.

**What you will be doing**:

- Ensure all site staff, office staff & visitors sign in and out ensuring all the relevant site and office-based questions are asked also ensuring all staff have completed the mandatory online induction prior to attending or assisting them to complete.
- Ensure all staff and visitors present their proof of induction card or print induction cards if not present on arrival
- Ensure site staff are well informed of required paperwork which must be submitted to the Duty Managers at the end of each shift. Also ensure all staff are aware of their works and location for the day
- Be the first point of contact for the compound helping staff with general queries
- Gather and submit Key Performance Indicators (KPI) and Subcontractor hours to Murphys and the client
- Order supplies for compounds and site activities
- Manage and order PPE request after approval
- Liaise with the Resource Coordinators to obtain the relevant Rail Site Attendance Sheet for each shift.
- Attend relevant weekly meetings such as Plan Do Reviews, Whiteboard and Feedback Friday and any other Alliance team building meetings.
- Keep accurate records of documents electronically by scanning and filing on the Alliance shared systems including updating registers
- Keep paperwork forms up to date inline with Alliance procedures ensuring a good level of stock is present for staff to use for on-site based activities
- Keep Health and Safety notices boards up to date including Alliance updates, safety bulletins, insurance policies and any other relevant information
- Undertake regular system audits to ensure all paperwork has been returned and registers are up to date and correct
- File important documents such as Work Package Plans and Task Briefing Sheets on the Alliance systems and ensure registers are up to date and in line with the documents numbering system.
- Enforce Health and Safety regulations in and around the compound

**What we are looking for**:

- Proficient at using Microsoft packages including Outlook, Teams, Excel, PowerPoint, Word, ProjectWise, Asite and Sharepoint.
- Attention to detail
- Ability to follow processes and procedures
- Positive and professional attitude
- Willingness and ability to learn
- Good communication skills
- Ability to work as part of team or on own initiative

**About Murphy**
- Charity is at the heart of Murphy values; you will receive 2 days leave per year to donate your time to a charity of your choosing. Many teams choose to support a charity together to positively impact our communities.
- Access to Murphy Wellbeing: you will have access to a host of online tools, mental health trained colleagues, and if needs be external professional support because we understand that work and life offers challenges that sometimes need a little extra support.
- Murphy is committed to building a diverse and inclusive culture, making Murphy a great place to work where we can all thrive. You can get involved in numerous events and even join our committee dedicated to continuously nurturing Murphy’s inclusive culture.

**What you’ll get in return**
- Dedicated and continued investment in your professional development.
- 27 days holiday, plus bank holidays with the option to buy an additional 2 days holiday each year, holidays increase with length of service
- Discretionary annual bonus and annual salary review
- Above market rate contributory pension scheme
- Life assurance, health screening and enhanced sick pay
- Enhanced maternity and paternity pay and a maternity returners bonus
- Extra weeks holiday for all employees getting married and a wedding bonus
- Subsidised canteen facilities in core locations
- Other Murphy benefits include retail discounts and cashback, discounted gym memberships, cycle to work scheme etc

As part of our commitment to being an inclusive employer we are proud to have signed up to #BantheBoxUK and reduce barriers to employment for people with criminal records.