Senior Management Administrator

7 days ago

Brough, United Kingdom The Ridings Medical Group Full time

Occasional communication with external bodies on behalf of the Chief Executive Officer and the Head of HR & Finance eg bank, ICB, NHS England, accountant etc. General Office support Assistance with general document production. Photocopying documents for circulating to Partners or staff. Occasional secretarial support.

Assist the Head of Allied Clinical Services with ad-hoc administration support. Meetings Attending meetings with the Chief Executive Officer or the Head of HR & Finance, taking minutes and providing assistance as required. Organising working lunches for meetings. PDP Administration Organise Partner PDPs, send out all relevant paperwork, a notification to all staff regarding feedback and book a room.

Organise salaried GP PDPs, send out all relevant paperwork, a notification to all staff regarding feedback and book a room. Organise PDPs for other staff as requested, send out relevant paperwork, a notification to all staff regarding feedback (if appropriate) and book a room. Pharmacy Administration Provide administrative support to the Head of HR & Finance for Holme Pharmacy to include Organising meetings and taking minutes as required. HR administration under the guidance of the Head of HR & Finance.

Disseminate staff communications. Data Entry Assist the Head of HR & Finance and the HR Officer with data entry on the HR system and associated registers, ensuring that care is taken so that the information is accurate. Support with other data entry as required. Data Analysis & Reporting Create and maintain Microsoft Excel calculation and analysis tools to support business administration and management making use of Microsoft Excel advanced formulas, data validation tools and other advanced features.

Support the Head of HR & Finance and Chief Executive Officer with complex data analysis and reporting using a range of software to include Microsoft Excel, Microsoft Access and enhanced reporting features within the HR system. Enhanced Access Reporting Complete monthly returns to the ICB detailing the practices enhanced access provision and utilisation, highlighting any issues to the Head of HR & Finance. Provide quarterly reports to the Senior Management Team on the provision, utilisation and cover provided by staff within the EA service. Policy Management Oversee the creation and updating of practice and pharmacy policies, ensuring those responsible for updating each policy complete this in a reasonable timeframe.

Maintain a central list of all policies. Disseminate policies to staff as required. Complaints Provide assistance to the Complaints Officer and Senior Management Team with the administration of complaints, typing letters and completing general administration as required. General IT support Provide general IT support to staff, directing staff to the Operations Manager and Head of Systems & Estates if necessary.

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