Construction Administrator

**The Company**

Kitchen Civils Limited is a privately owned company specialising in comprehensive groundworks and civil engineering services. Our expertise encompasses all aspects of groundworks, including excavation, drainage, foundations, and concrete structures. We serve both residential and commercial projects, delivering reliable solutions for infrastructure, roadworks, and landscaping. We are proud of our collaborative culture, where every team member contributes to delivering exceptional projects that enhance our community and environment.

**Scope and Remit**

Reporting to the Construction Director, the Operations Support Administrator will provide vital administrative support, playing a key role in managing site setups, documentation, portal updates, and communication between the operation teams (site and contract teams).

**Responsibilities**

**General Administration**:

- Prepare, organise, and manage documentation for construction projects, ensuring all files are accurate and up to date.
- Maintain digital and physical filing systems.

**Project Coordination**:

- Work with Site Managers and Contract Managers to gather required information and documents for site setups and programme reviews.
- Ensure compliance documents, are completed and stored appropriately.
- Assist in uploading and distributing project plans, drawings, and specifications to relevant teams.

**System and Record Management**:

- Update and monitor internal systems.
- Archive and decommission site files once projects are completed.

**Communication and Support**:

- Liaise with external stakeholders, retrieving information as required from portals and other platforms.

**Additional Duties**:

- Assist in preparing reports, schedules, and presentations for meetings.
- Support broader operational tasks as needed by the Construction Director.

**Knowledge, training and experience required**
- Proficient in Microsoft Office (Word, Excel, Outlook) and capable of using project management software.
- Strong English and Maths skills.

**Key personal characteristics**
- Strong organisational skills and attention to detail.
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
- Effective communicator with the ability to build relationships with site teams and external stakeholders.
- Proactive, with the ability to work independently and solve problems as they arise.
- Team player with a positive attitude, willing to assist in broader operational tasks.

Pay: £23,000.00-£26,000.00 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person