Korean Speaking Business Administrator

2 weeks ago

London, United Kingdom CPL Specialist Full time

The company is located in the heart of London, working collaboratively with global & local teams to deliver new value, crafting product and UX designs, marketing & service concepts and envisioning future trends to all divisions. As an in-house Office Managementteam facilitates office organisation and communication by performing administrative and operational duties and providing office support, including customer and employee support.

**Your Key Responsibilities**:

- Supporting the management -Call relevant departments and organizations for help for the right decision making and work performance by the management.
- Handling the schedule -Plan the schedule of the management and efficiently allocate tangible resources and time according to the schedule.
- Handling secretarial tasks -Provide supports in holding various events and meetings related to the management and their attendance, the management of the office environment, and participate in secretarial tasks for VIPs.
- Handling information Perform the collection, management, and security maintenance of internal/external data required for the assistance to the management.
- Presenting with materials suppliers and vendors
- Using spreadsheets to supervise expenses and company spending
- Collecting and inputting company data
- Making travel arrangements and claim business expenses for employees
- Following up on business communications, billing, and ordering
- Keeping well-organised files and records of business activity
- Researching company data and archived reports
- Keeping computer databases up to date
- Collecting and sorting post
- Assisting with minor technical support
- Acting as a personal assistant to the executive (Head of Office)
- Scheduling appointments and events
- Participating in office meetings and taking meeting minutes
- Ordering office stationery and other supplies
- Reviewing existing contracts and updating them
- Negotiating contract terms with both internal and external entities
- Supervising contractual performance using spreadsheets and electronic document management systems (SELMS)
- Providing detailed reporting to the involved parties at the end of a contract
- Keeping records, filing and physical inspection Company assets and samples
- Coordinating and handling financial records, invoices, credit and final accounts as per project requirement
- Giving feedback on office efficiency and suggesting possible improvements
- Being ready for any other administrative tasks that are required

**What we need for this role**

To be successful, you will possess the following skills and attributes:

- Associate Degree in Business Administration, Information Office Management, Secretary Studies or related degrees
- At least 1-5 years hands-on experiences in administration, ideally working with a multi-national company or design consultancy.
- Demonstrated understanding of business environment and an excellent communication skills and the ability to prepare reports and budgets
- Ability to handle the information of the work with support.
- Preferably with a Korean language communication skill but not crucial
- Rapid data entry, attention to details and good editing skills
- Ability to operate office gadgets such as printers and copiers
- Excellent people and customer service skills
- Good research skills, data analysis and the ability to translate sophisticated data into a simple format

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