Human Resources Administrator

**Nexus Health Group Job Description**

**Post; **Human Resources Administrator

**Line Manager**:Human Resources Manager

**Location**:Surrey Docks Health Centre, however, the post-holder may be
required to work across the Nexus network.

**Job Purpose**

The HR Administrator is responsible for providing a comprehensive, methodical, and professional Human Resources service, advice, guidance, support, and expertise to managers and employees in line with Nexus’s policies, best practices, and updated legislation.

The role will include the coordination of human resources activities within the Nexus Health Group, ensuring that standards and objectives for the HR administrative services are met. These include:

- End-to-end recruitment (including pre-employment checks);
- Management of HR systems (BreatheHR);
- Employee Appraisal & Performance Management;
- Maintain and update databases including personnel records, and new and current employees’ data;
- Providing HR administrative support.
- To maintain consistently high professional standards and act in accordance with the CIPD Code of Professional Conduct, and to be a role model for other members of the team.

It is essential that a strict code of confidentiality is adhered to at all times. The post holder may be required to work at any of the other Group sites in line with service needs.

**MAIN DUTIES RESPONSIBILITIES**

**Recruitment**
- To carry out recruitment in a comprehensive, methodical approach which includes publishing jobs on various job boards mostly on the NHS Job website;
- To support managers with the recruitment process;
- To participate in the end-to-end recruitment and selection process;
- To provide administrative support to managers on temporary workforce solutions;
- To prepare HR documents such as offer letters and contracts of employment;
- To ensure the appropriate level of Disclosure and Barring Service (DBS) checks;
- To ensure that pre-employment checks are completed prior to commencement of employment;
**Absence and ** **Reporting**
- Provide advice and guidance on occupational health referrals,

absence management issues, and return to work cases to managers;
- Record occupational health referrals and monitor to ensure employees attend referrals and recommendations are actioned where appropriate.

**Appraisals**
- Assist the managers and HR department with organizing the annual appraisal process, managing all appraisal information and documentation, and holding information drop-in sessions for employees and managers;
- Work with the training team to identify and prioritize training and development needs, and plan how they will be met.

**H&S ** **Management and Employee Well-being**
- Support the organization in promoting employee and workforce

well-being and learning from casework, EAP, and usage reports;
- Support with the development and delivery of well-being projects.

**HR System**
- To set up new starters on the HR system;
- To be responsible for updating and maintaining the electronic employee records information on the BreatheHR system in accordance with new starters, leavers, and, employee changes as appropriate;
- To monitor expiration dates of documentation and update as appropriate;
- To update various HR folders hold in the Nexus shared drive;
- To keep other HR records up-to-date and accurate.

**Administration ** **and General ** **Management**
- Provide HR administration support to the Nexus Health Group and

HR team as required;
- To undertake general office duties, post, including filing, photocopying, arranging meetings, and maintaining distribution lists;
- To be the first point of contact for queries;
- To maintain the HR shared inbox;
- To ensure requests for annual leave are managed according to
- Nexus policy whilst maintaining service delivery;
- To communicate effectively with employees on a regular basis, both individually and at team meetings;
- To assist with ad hoc HR projects or tasks when required;
- Maintain close links with colleagues in the HR team ensuring that they are aware of any relevant issues or concerns, and working with them at all times to improve the service provided to Nexus;
- Maintain and update employee records ensuring they are up to date and held securely in accordance with GDPR;
- Managing data contained in the HR system ensuring it is accurate and up-to-date;
- To monitor employee information and expiration of documentation and ensure up-to-date documentation is received and updated;
- Undertake any mandatory training as appropriate and as directed;
- To monitor probation and ensure that all paperwork is completed by managers and letters issued as required;
- To co-ordinate meetings as required and take minutes where requested;
- To assist and implement the review or creation of standard letters, templates, or documentation in accordance with new policies, regulations, and changes in employment legislation;
- To answer employee queries professionally, accurately, and in