Events & Logistics Lead

Job Specification**Events & Logistics Lead**

**About us**:
The Professional Fundraiser is one of the leading face-to-face fundraising agencies in the UK. Our clients include the

Royal British Legion, the British Heart Foundation, Cats Protection, and the NSPCC to name a few, and all our clients fit the mould: clients we love working with and have a good relationship with, and clients where we feel we can really add value.

We’re proudly a ‘team-first’ agency, but our delivery and service are client and donor centric. We want every individual’s interaction with The Professional Fundraiser to be an exemplary experience and to ‘wow’

**The role**:
Outstanding organisational ability, excellent communication, and sound commercial judgement are the keys to success in this role, and you will be contributing directly to the performance of our fundraising campaigns and the profitability of the business.

You will be responsible for coordinating our stand presence at key exhibitions and outdoor shows across the country, liaising with exhibition organisers to secure prominently positioned exhibition stand space for our fundraisers to work from, representing our amazing charity clients. You will need to ensure that the audience of the exhibitions you book are representative of our charity client’s supporter demographic, the size and position of the stand is well thought through to maximise fundraising income, and the cost of the stand is commercially viable for us as a business.

As well as driving forward the planning and organisation for our exhibitions and shows across the country, you will own responsibility for all logístical arrangements in the field, maintaining an accurate inventory of uniform and equipment, and ensuring that every fundraiser has the right kit at the right time. You will also be responsible for the management of our warehouse and van fleet, approximately 15 vehicles, ensuring their servicing, MOT, breakdown cover and all driver documentation and due diligence.

You will have one direct report assisting you in all areas of the role, and you will be responsible for coordinating our self-employed contractors who set-up/break-down at our events, and who maintain our on-site storage facility.

This role will be based at our beautiful countryside offices on the Herts/Beds boarder and occasional travel each month to London Excel/Olympia and the NEC as well as other key exhibition venues will be required to fully perform in this role. The role may also require occasional weekend working.

**Key Duties**:

- Take responsibility for the fundraising income and gross profit at all exhibitions/shows, maximising donor acquisition and return-on-investment.
- Liaise on a regular basis with the Fundraising Operations Manager and F2F Leadership team to review our exhibition strategy and ensure that it delivers for the business, and for each of our individual charity campaigns.
- Plan and manage the booking process for all exhibitions/shows and the associated administration.
- Ensure that all direct reports are aware of priorities, delegating workload effectively.
- Analyse exhibition/show performance, making appropriate adjustments to future bookings and strategy.
- Create and nurture positive relationships with exhibition organisers.
- Ensure the set-ups at shows/exhibitions are completed to a high standard ensuring the best representation and professionalism of the company’s and charity’s brands.
- Own responsibility for the distribution and accurate inventory of all fundraising equipment, both in the field and stored centrally.
- Implement and maintain suitable processes that ensure the timely and effective delivery to fundraisers of all equipment, uniform collateral, and fundraising materials/aids.
- Own accountability for the warehouse and all logístical operations, ensuring that equipment is maintained in excellent condition.
- Effectively manage the company’s van fleet, ensuring all necessary due diligence.
- Maintain open and constructive communication with all stakeholders.
**Person Specification**:
Essential
- Show, Exhibition or Event experience
- Excellent organisational and multi-tasking ability.
- Excellent time management and prioritisation to achieve deadlines.
- A stickler for high standards and attention to detail.
- Outstanding verbal communication skills and ability to build rapport and relationships with stakeholders.
- Natural influencing and persuasion abilities.
- The ability to understand income/cost targets and budgets, and to make appropriate financial decisions.
- IT literate with experience in office environments, Outlook, and CRM platforms.
- Friendly, with a great sense of humour and a polite, professional manner
Desirable
- Demonstrable experience negotiating costs.
- Previous experience in a logístical/fleet management role.
**Salary and Benefits**:

- £27,500 - £29,000 per annum plus bonus
- Pension contribution
- 30 days annual holiday entitlement (