Operations Assistant

2 weeks ago

Great Yarmouth, United Kingdom Performing Arts School Full time

**Job Title: Operations Assistant (Performing Arts School)**

**Location**: Hybrid (Combination of Remote and On-Site Work)
**Reports To**: School Director

**Job Type**: Part-Time (Flexible Hours)

**Job Overview**:
**Key Responsibilities**:

- **Business Operations**: Support the director with business tasks such as financial record-keeping, budget tracking, managing invoices, and assisting with the enrollment process.
- **Event Coordination**: Assist in the planning and coordination of performances, rehearsals, and events. Be available to attend and assist on-site for all school productions, ensuring smooth execution of activities.
- **Communication**: Act as a key point of contact for both internal and external communications, ensuring timely and professional responses.
- **Facilities and Supplies**: Oversee the maintenance of school premises, manage supplies, and ensure all necessary equipment for performances and classes is ready and functional.
- **Chaperone Duties**: Obtain a chaperone license and supervise students at events, ensuring their safety and well-being during performances.
- **Compliance and Safeguarding**: Assist in ensuring that all safeguarding policies are adhered to, including managing paperwork for child protection, health and safety, and Enhanced DBS checks.

**Requirements**:

- **Experience** in administrative or operations roles, ideally within an educational or performing arts setting.
- **Excellent organisational skills**, with the ability to multitask and prioritize.
- Strong **written and verbal communication** skills.
- Proficiency in **Microsoft Office** (Word, Excel, Outlook) and **Google Workspace**.
- An interest or background in the **performing arts** is highly desirable.
- Must be willing to obtain a **chaperone license**.
- Must undergo an **Enhanced DBS check**.
- Flexibility to attend performances and events on evenings or weekends as required.
- Adaptable and understanding that hours may not be 'usual' office hours.

**Personal Attributes**:

- Passionate about working in a creative, dynamic environment.
- Professional and reliable, with a proactive approach to problem-solving.
- Ability to work independently and as part of a team.
- Calm under pressure and able to adapt to changing circumstances.

**Application Process**:
To apply, please submit your **CV** and **Cover Letter** outlining your suitability for the role. Applications **without a cover letter will not be considered**.

This job description captures the key responsibilities and requirements but is not exhaustive. You may be required to perform additional duties in line with the nature of the role.

**Job Types**: Part-time, Freelance

Pay: £12.00-£14.00 per hour

Expected hours: 5 - 10 per week

**Benefits**:

- Casual dress
- Flexitime
- Free fitness classes
- Free parking
- Work from home

Schedule:

- Day shift
- Weekend availability

**Education**:

- GCSE or equivalent (required)

**Experience**:

- Customer service: 2 years (preferred)
- Administrative experience: 3 years (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: Hybrid remote in Great Yarmouth

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