Vascular Medical Secretary

An exciting opportunity has arisen to join our team of Vascular Secretaries in Chichester Hospital, working alongside the wider Vascular team across University Hospitals Sussex.
The post is part - time at 18.75 hours working 2.5 days consecutively either Monday, Tuesday, Wednesday AM or Wednesday PM, Thursday, Friday, on a fixed term 2 year contract. You will be working alongside another secretary covering half the week each.
The post holder will be enthusiastic and proactive and will be part of a team committed to providing a high level of secretarial support to the clinical team.
You should have secretarial experience, with a good knowledge of medical terminology, excellent IT skills; the ability to work with people at all levels, together with excellent organisational and communication skills, both verbal and written. You will be required to work on your own and as part of a team.
A willingness to learn and develop skills will be positively encouraged. You will be part of an enthusiastic team, who will play an instrumental part in the smooth running of the department.
This role would suit anyone wishing to take the next step in their career, gaining excellent secretarial experience.
Dealing with telephone calls from patients/carers/guardians, medical staff, allied healthcare professionals and departments within UH Sussex NHS Trust and other third party healthcare providers, and to assess the nature and urgency of all telephone calls, taking detailed messages and ensuring that the information is passed to the relevant personnel and dealt with at the earliest opportunity.
Maintain an overview of the consultant and team timetable to ensure full utilisation of clinics, where appropriate, ensuring that all clinical activity is managed according to consultant availability.
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
This is a fixed term 2-year post. Ideally the post holder will start in February 2025, dependent on recruitment checks. The 2-year fixed term post will commence on the post holders start date.
To provide a comprehensive and efficient secretarial and administrative service to clinicians and other members of the clinical teams to allow the smooth and efficient performance of their duties within the Vascular Department and at any location within UH Sussex Trust if required. To ensure all work is prioritised according to the demands of the service.
Managing own workload and acting on an independent basis as required by an experienced Medical Secretary.
To ensure the secretarial service is seamless by providing appropriate cover to support the demands and needs of service areas.
Key Working Relationships
- Patients and their Relatives/Carers/Parents/Guardians
- Clinicians
- Vascular Nurse Specialists
- Clinical and Directorate Management Teams
- GP and Community Services

Main

**Responsibilities**:

- An autonomous responsibility to manage a full clerical administrative and secretarial service to the Consultants and members of the clinic teams. Time management and prioritising workloads are essential requirements.

To be responsible for dealing with telephone calls from parents/carers/guardians, medical staff, allied healthcare professionals and departments within UH Sussex NHS Trust and other third party healthcare providers.
Using tact, diplomacy, reassurance and discretion exchange verbal and written information with parents/carers/guardians, medical staff, allied healthcare professionals and departments regarding future management.
To assess the nature and urgency of all telephone calls, taking detailed messages and ensuring that the information is passed to the relevant personnel and dealt with at the earliest opportunity.
To maintain office filing systems and s