Administrative Assistant

2 days ago

Wokingham, United Kingdom invenioLSI Full time

**Description**:
invenioLSI is the world’s #1 independent SAP consultancy and implementation partner for Public Sector and Services organizations. Our domain specialties include Government, Local Authorities, Policing, Healthcare, Education, Public Transport, and Tax, with a niche and established position within the Media & Entertainment sector.

invenioLSI now has a preeminent position in the United States and Canada as well as a strong presence in Europe, the Middle East, and the Asia Pacific. We are a global entity with technical expertise, specialist focus, exceptional customer service, profitable growth, and an engaged workplace culture. For over 21 years, our consultants have brought deep expertise combined with advanced technologies to enable organizations to run at the speed of business. By focusing squarely on what we know best—modernization built on SAP—invenioLSI delivers quicker time to value and helps enterprises be more effective.

As we accelerate the impact of advancements in SAP technology, our customers benefit from end-to-end solutions and service portfolios that help them make the move to next-generation enterprise business suites. These digital transformations are driven by our commitment to customer and employee success. At the intersection of meaningful technical software and people, we believe in investing in our relationships. invenioLSI sets the vision for change with a focus on bettering the lives of people that use our solutions--all while celebrating our employees’ diverse backgrounds, beliefs, and abilities.

**Role - Administrative Assistant**

Full-time maternity cover. Working from the office near Winnersh Triangle is required 2 -3 days a week.

**Responsibilities**:

- Travel - Managing travel desk along with good knowledge in different country specific Visa’s (UK, USA, MENA, India) and travel arrangements such as air tickets, hotels, trains, taxis, forex.
- Send weekly MIS to the travel manager.
- IT - act as main point of contact to order company laptops and mobile phones. Maintain records of invoices and payments.
- Welcome and greet clients and office guests.
- Maintenance of office equipment, including printers, coffee machines etc.
- Maintain contact lists.
- Expenses - process all expense claims and submit to Finance.
- Work closely with Finance to process UK invoices.
- Bank - Make payments with company credit card when asked by Finance or HR manager.
- Maintain records of all bank statements, company credit card statements and process payments. Collect receipts of these transactions.
- Manage and arrange couriers.
- Assist in planning and arranging events, including organising catering and venue.
- Stationery and snacks - Track stocks of office supplies and place orders when necessary.
- Provide support to HR Manager and CFO when required.

**Qualification**:

- Graduate in any specialization.

**Work Experience**:

- Experience of 2-3 years as an admin assistant, office assistant or relevant role
- Excellent knowledge of MS Office
- Excellent customer service, communication skills and interpersonal abilities
- Excellent time management skills and the ability to prioritize work
- Excellent attention to detail and problem-solving skills
- Strong organizational skills with the ability to multi-task

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