Kent, Surrey

**Details**:
**Reference number**:

- 221558**Salary**:

- £18,713 - £22,507**Grade**:

- Other- NPS Pay Band 2 National**Contract type**:

- Permanent
- Fixed Term**Length of employment**:

- For a period of up to 6 Months**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time, Part-time**Number of posts**:

- 2Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- These positions are based at NPS 47 Grand Parade Brighton, BN2 9QA, NPS College House Guildford, GU1 4RS, NMS Galleon House, ME14 1BG and NMS Templar House, TN23 1PLAbout the job

**Summary**:

- Please refer to Job Description**Job description**:
- Typical working pattern for a full-time member of staff is 9am - 5pm, those seeking part-time can discuss working pattern preferences with the interview panel and if successful, with their line manager. We also offer flexible working patterns including smarter working, which allows for a hybrid blend of both remote and face to face working. Additional discussions can be held around location base other than those listed.
- Additional positions are available within these teams under a fixed term contract period of 6 months with the possibility of extension and/or permanency dependant on business circumstances.
- Please note, the minimum salary is the starting salary for this position, however the Probation Service offers generous yearly increments with the ability to reach the maximum within a few years. *These increments are increased on an evidence based competency level within your role.
- Overview of the job
- This is an administrative job within the National Probation Service.
- Summary
- The jobholder will provide administrative support within the National Probation Service (NPS), ensuring that staff and service users are supported through efficient processes, maintaining administration systems within specified timescales in order to promote the achievement of team and Divisional objectives.
- In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.
- This role may involve some out of hours work.
- The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position.
- Responsibilities, Activities & Duties
- The job holder will be required to carry out the following responsibilities, activities and duties:
- Responsible for setting up and maintaining accurate offender and victim information on relevant approved databases.
- Ensure the effective administration of referrals to and relationships between offender management, victims, interventions, service providers and external agencies and partnerships to enhance positive outcomes, manage risk, and reduce reoffending.
- Prepare, maintain and collate case and other records, files and management information, in accordance with the standards required.
- Provide cover for an effective and efficient reception and telephone enquiry service
- Act as single point of contact within unit for specialist area of work as required
- Deal fairly, effectively and firmly with a range of Service users, some of whom may be in crisis, distress or who may display inappropriate or aggressive behaviour, and to seek appropriate support in accordance with the circumstances and office procedures.
- Make practical arrangements such as appointments, directions, etc., for the implementation of the Sentence Plan.
- Carry out enforcement administration as required.
- Where necessary, issue petty cash /vouchers/warrants for travel costs etc, maintaining appropriate records in line with local office financial procedures.
- Organise the availability of appropriate equipment, materials, and facilities for activities relating to the management of cases.
- Report faulty equipment and / or materials to Manager and arrange for replacement/ repair as agreed.
- Maintain appropriate systems to ensure the effective use of general unit resources and make recommendations for improvement as necessary.
- Undertake specific Visor administration tasks in accordance with the procedures
- Attend meetings as appropriate. Provide support to meetings as required including organising agenda, taking and, distributing notes/minutes and action points
- Ensure all activities are conducted in accordance with Health and Safety policies and procedures, undertake equipment tests as required.
- Provide cover within the unit and to other units within the LDU and Division as appropriate.
- Carry out safeguarding children duties in accordance with the NPS statutory responsibilities and agency policies
- Demonstrate pro-social modelling skills by consistently reinforcing pro-social behaviour and attitudes, challenge anti-social behaviour and attitudes.
- To work within the aims and values of NPS and NOMS

The duties/responsib