Procurement Administrator

2 weeks ago

Leeds, United Kingdom Taskmaster Resources LTD Full time

Are you an enthusiastic individual with excellent administrative & organisational

skills? Are you customer focussed and excited about delivering an outstanding

service? Can you make a positive contribution to our team to support the

strategic objectives of the Procurement department?

The Procurement Team manage all procurement exercises,

across all Departments.

We are looking for a professional and proactive individual who will provide high quality,

customer-focussed administrative support for the Procurement team, you will be

working in a small team responsible for facilitating the day to day running of the

Procurement function managing the administrative processes that enable Purchase

Orders to be processed and Invoices to be paid on-time.

With administrative experience in a busy, customer-focussed environment, you will be

a team player with experience of communicating with a range of stakeholders, you will

also have excellent organisation skills and be able to balance competing priorities and

have the ability to develop and maintain good working relationships both internal and

external to the University.

office environment and remotely.

What does the role entail?

As a Purchasing Administrator you will be providing daily support to a busy

Procurement function, working mainly with the procurement operations team your

duties will include:

- Creating new vendor records and subsequent amendments to existing records;
- Making daily outbound phone calls to vendors both UK and overseas to confirm

details;
- Using SharePoint to record vendor forms received and updated;

dealt with, or directed to the appropriate members of Staff promptly;
- Processing and recording requests for University Purchasing training, including

creating new user accounts;
- Assisting with Purchase Card Queries;
- Ordering office supplies as required from the University purchasing systems;
- Assisting with Goods Receipting;
- Assisting with problem solving in relation to miss-matched invoices.

These duties provide a framework for the role and should not be regarded as a

definitive list. Other reasonable duties will be required consistent with the grade of the

What will you bring to the role?

As a Purchasing Administrator you will have:

- Experience of working in a customer facing office environment;
- High levels of accuracy and attention to detail;
- Ability to follow procedures in compliance with Audit requirements;
- Evidence of high level of proficiency with IT, particularly in the use of Microsoft
- Evidence of effective time-management and organisational skills;
- Excellent communication skills with an ability to develop and maintain good

working relationships with external suppliers and staff at all levels;
- Evidence of self-motivation and resourcefulness whilst maintaining an ability to

work as part of a team;
- Experience of dealing with confidential information;
- Willingness and capability to work both in an office and home environment;
- Flexibility with working hours as required to support the 'business’.

**Hours of work are 35 hours a week, Monday to Friday 9am-5pm. This role is a 6 months contract but with the view of extension to 12 months.

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