Building Coordinator

Provide are looking for a dynamic, ambitious Building Coordinator to organize the day to day running of our modern HQ offices and clinical facility here in Colchester, working with our established reception team.

You will also be required to manage of our staff accommodation (2bedded flat) and assist the Property Manager with tenant liaison at our privately rented residential accommodation for people with Learning Disabilities.

You will have a high attention for detail and focused on our building users needs to ensure everyone has a really positive experience when coming to our Properties

This job description is not intended to be a complete list of the duties or responsibilities but indicates the main functions of the post.

**The Building Coordinator will**:

- Perform regular quality inspections/site walk arounds, addressing all internal and external communal areas on a daily basis for cleanliness, checking for any faults to equipment, any damage to the building and any health and safety risks.
- Raising issues relating to cleaning with on site contractors and escalating to senior management where appropriate
- Manage contractors, monitoring the work and performance of contractors on site, including approving and assessing all maintenance work, ensuring contractors are working safely and administering signing in/out procedures.
- Co-ordinate planned maintenance, working with the Estate Manager - Compliance to ensure that items identified on the Planned Maintenance Schedule are undertaken on time and to the required standards/guidelines.
- Be responsible for the implementation of a stock management system, managing the purchase of day-today items (e.g. lamps and cleaning materials) and ensure stock levels are maintained and rooms are equipped for day ahead.
- day to day supervision of HQ Reception team

Provide is a Community Interest Company (social enterprise). We deliver a broad range of health and social care services in the community, and are committed to making sure that they are safe, responsive and of high quality. Provide is owned by its employees and has primarily social objectives. Any profits we make are reinvested into the local community or back into delivering services.

We work from a variety of community settings, such as community hospitals, community clinics, schools, nursing homes and primary care settings, as well as within people’s homes to provide more than 40 services to children, families and adults across Essex, Dorset, East Anglia and the North of England.

A highly respected, award winning health and social care provider. We expect our staff to demonstrate and uphold our values at all times:
**Vision**: Transforming Lives

**Values**: Care, Innovation and Compassion

**Mission**: An ambitious, employee owned social enterprise, growing in size and influence. We transform lives by treating, caring and educating people.

Provide is an equal opportunity employer committed to building a team that represents a variety of backgrounds, perspectives and skills, proud to have LGBT+ and Ethnic Minority Networks.

Eligible for NHS Pension
- Facilitate the collection of meter readings.
- Carry out system testing around the building (including services such as emergency lighting, fire alarm systems/smoke vents, water flushing, temperature testing and lift emergency lines).
- Working with the H&S Team to ensure 6 monthly Fire Drills are undertaken.
- Ensure building users use the correct parking bays and assist with any parking-related issues - including management of permits, issuing access control cards etc
- Monitor and access the CCTV system as required.
- Engage, timetable and oversee all contractors, both routine and non-routine for minor work and repairs within the development
- Provide a ‘hands on’ presence where needed to keep the development clean and tidy.
- Where required, provide a reception meet and greet if needed by building users
- Assist the Property Manager with the preparation of budgets and monthly forecasting
- Be fully conversant with the Lease Agreements especially the rules and regulations of the estate. Issuing room hire agreements as required to sessional based users
- Be responsible for refuse management - through existing staff or external contractors, maintain the refuse stores; ensuring rubbish is moved into the correct bins, and ensuring the bin stores area accessible on collection days - clinical, trae and confidential waste
- Provide input to the Property Manager for Directors meetings, queries, and resident communication.
- Assist the Property Manager and wider estates senior management team when retendering of annual contracts and contractor performance is being considered.
- Arranging repairs/reactive works, via the estates helpdesk with contractors and follow up to completion.
- Follow up emergency repairs which happen out of hours.
- Replace blown bulbs within communal areas
- Carry out minor maintenance tasks such as adjusting doors/hinges, doo