Executive Assistant

**Executive Assistant**

**Salary - £35k**

**Working Hours - There is an option for either Full Time or Part Time for this role. Please note P/T hours would be 10-3 each day due to the nature of the role.**

It's an exciting time to be thinking about working at the CBI. We are an influential organisation, with a big role to play as the UK embarks on a journey to a new economy, characterised by high wages, high skills and high productivity as we look to level-upthe country. We have a strong employee value proposition and are committed to developing your career. And we are fun, dynamic place to work. Our purpose has never been more relevant: to transform the UK economy and in doing so create a better society for all.

**Role Summary**

The Executive Assistant will be responsible for providing administrative support to the Chief Policy Director and to the Director of Policy and wider Policy Unit team.

The role requires an individual who can combine rigorous attention to detail and efficiency, with first class judgement and interpersonal skills to work effectively with colleagues and senior external contacts.

**Key Responsibilities**
- Effectively managing busy and complex diaries, using sound judgement on prioritising internal and external meetings, as well as keep clear windows for preparation, review and sign off.
- Running high quality workflow, to ensure that briefings are commissioned and available in good time for meetings, and that time is allocated for documents & reports that require review and sign off.
- Providing committee support to the Boards, Committees & Councils run by the Policy Unit as well as other ad hoc administrative support required by members of the Policy Unit team
- Ensuring all meetings and relevant correspondence are tracked in the client relationship management (CRM) system and all political meetings tracked with the political calendar.
- Organising and booking travel and accommodation for domestic and international business trips.
- Managing and submitting expense claims.
- Organising room bookings, and meeting & greeting visitors of all levels of seniority.
- Consistently delivering attention to detail and accuracy in all areas of work, underpinned by strong organisational skills, systems and process efficiency.
- Consistently making sound judgements on prioritising the Director's time.
- Ensuring that both Directors are always fully briefed on the activities of their team
- Relaying of accurate and timely messages.

**Skills and experience**
- Highly developed sense of professionalism: work ethic, sense of responsibility, resourcefulness, attention to detail.
- Excellent personal and diplomatic skills.
- Excellent organisational skills, ability to multi-task and calmly deal with conflicting demands.
- Excellent communication skills, both verbal and written.
- Ability to manage a high and demanding workload
- Ability to prioritise tasks and assess urgency of situations requiring executive attention.
- Flexible and mature approach with ability to work unsupervised, maintaining confidentiality at all times.
- Strong computer literacy (MS Outlook, Word, Excel, PowerPoint along with Teams and Webex).
- Proven ability to work under pressure and to tight deadlines.
- Ability to be proactive and take initiative.
- Professional telephone manner.
- Strong team-working skills.
- Professional level of verbal and written skills
- Experience working with a CRM system or IT system which helps to track contacts with clients is an advantage
- Experience working and communicating with senior business leaders
- Interest in business, politics and current affairs

**Diversity & Inclusion**

We are a family friendly organisation, and we encourage flexible working as we want our employees to achieve a healthy work-life balance. Currently our employees are working flexibly (formally and informally) and remotely due to COVID-19, but we offer theopportunity to work in our offices in line with government guidance if somebody should need to.

Our employee-led networks are: Race and Ethnicity Equality, LGBT + Network, Women's and Working Families and we have qualified Mental Health First Aiders who support our employees in having good mental health.