Scanning/medical Report Administrator

**BIRCHWOOD MEDICAL CENTRE**

**JOB DESCRIPTION**

**SCANNING/MEDICAL REPORT ADMINSTRATOR**

**Job Title: Scanning/Medical Report Administrator**

**Responsible To: The Practice Manager/Office Supervisor**

**Hours of Work**:
**Wednesday, 9.00 am to 4.00 pm**

**Thursday, 9.00 am to 5.00 pm**

**Friday, 9.00 am to 5.00 pm**

**Knowledge and Skills**:
1. Able to show initiative in approach to work

2. Can liaise with members of the Primary Health Care Team, has effective

interpersonal skills

3. Flexible approach to work

4. Evidence of continual development

**Main Duties and Responsibilities**:
1. To be responsible for the scanning of clinical correspondence into the

patient’s electronic healthcare record.

2. Attaching clinical correspondence to the patient’s electronic healthcare record

that has been received via electronic methods

3. To be responsible for the accurate read-coding of relevant information from

clinical correspondence into the patient’s electronic healthcare record on the

SystmOne clinical system, adhering to the practice coding policy.

4. To process incoming medical report requests from various sources such as the

DWP, Capita, solicitors, insurance companies and patients. Check that

patient consent has been received and generate a GPR report if necessary.

pass to relevant GP. When report completed, photocopy, scan onto the patient

record and post the original to the requestor. Generate invoices for medical

reports in accordance with practice policy, some need to be issued and paid

prior to the report being processed (requests from patients, solicitors, etc.),

others can be generated and sent with the completed report (DWP, PIP, etc.).

5. To be flexible in approach to work and provide cover at times of holidays

and sickness

6. In addition, the post-holder will also support the multi-disciplinary team,

providing administrative support as required, in line with the needs of the

practice.

7. Any other duties you may reasonably be asked to perform from time to time

**Confidentiality**:

- In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately
- In the performance of the duties outlined in this Job Description, the post-holder may have access to confidential information relating to patients and their carers, Practice staff and other healthcare workers. They may also have access to information relating to the Practice as a business organisation. All such information from any source is to be regarded as strictly confidential
- Information relating to patients, carers, colleagues, other healthcare workers or the business of the Practice may only be divulged to authorised persons in accordance with the Practice policies and procedures relating to confidentiality and the protection of personal and sensitive data

**Health & Safety**:
The post-holder will assist in promoting and maintaining their own and others’ health, safety and security as defined in the Practice Health & Safety Policy, to include:

- Using personal security systems within the workplace according to Practice guidelines
- Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks
- Making effective use of training to update knowledge and skills
- Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards
- Reporting potential risks identified
- Adhering to practice Covid safe working policy and guidelines

**Equality and Diversity**:
The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:

- Acting in a way that recognizes the importance of people’s rights, interpreting them in a way that is consistent with Practice procedures and policies, and current legislation
- Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues
- Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.

**Personal/Professional Development**:
The post-holder will participate in any training programme implemented by the Practice as part of this employment, such training to include:

- Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development
- Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work

**Quality**:
The post-holder will strive to maintain quality within the Practice, and will:

- Alert other team members to issues of quality and risk
- Assess own performance and take accountability for own actions, either directly or unde