Estates Compliance Administrator

**The closing date is 4th Jan 2026**-
**Job summary**:

- We are recruiting for a Compliance Administrator to join our team.
- You will support the Estates Compliance Coordinator to provide a competent and reliable compliance and business administration and secretarial service for Estates.
- Support the data entry to the quality assurance software systems, generates compliance assurance reports and supports the reporting for the compliance framework and the associated safety meetings. Other duties will include arranging meetings, liaising with other departments, maintaining records, data entry, filing. Deliver quality and highly organised functions to support the team. With meticulous attention to detail, and the ability to work unsupervised and using own initiative, liaise at all levels of our organisation and with external stakeholders and patients, carers and families and provide excellent customer service for those the team supports.
- **Main duties, tasks & skills required**:

- To provide secretarial support to the Estates and Facilities safety group, To provide administration support as directed by the Estates Compliance Coordinator, Attend and participate in team and other meetings, Arranging meetings, taking minutes and distributing agendas and reports prior to safety and operational meetings, Collate weekly and monthly reports as and when directed by the Estates Compliance Coordinator, system across the team to include: Electronic filing, diary management, computerised databases, with relevant levels of access or restrictions, Populate and update systems and databases required for service delivery reporting any issues to the Estates Compliance Coordinator, Able to deal with barriers to understanding, Provides and receives complex information, Exchanges information, communicates complicated information to staff from other departments and external contacts, Deals with complex information in an appropriate manner that meets the Trusts requirements, Coordinate regular and establish meetings providing effective administration, including booking venues, notifying members of the meeting along with appropriate dissemination of all relevant documentation, Organising diary management for the safety and operational groups, Keep action trackers, training information up to date, Flexible attitude to duties,
- **About us**:

- Hampshire and Isle of Wight Healthcare NHS Foundation Trust provides joined-up mental and physical healthcare for around two million people across our communities. With over 13,000 staff working in the community and local hospitals, we deliver care at every stage of life, helping people live their best and healthiest lives.
- Our mental health services include community-based support and early intervention in psychosis (EIP) for both adults and young people, alongside a network of specialist inpatient wards covering forensic, learning disability, eating disorder and older person's care.
- We deliver extensive physical health services too, from urgent community response teams helping frail and older patients remain safely at home, to hospitals at home teams providing acute-level care in familiar surroundings. Our neurological services offer rehabilitation and treatment for conditions including Multiple Sclerosis, Parkinson's Disease, Motor Neurone Disease, Head Injury, Cerebral Palsy and Stroke. Across Hampshire, our community hospitals provide inpatient rehabilitation as a step down from acute care, and our dedicated teams also staff Treetops Sexual Assault Referral Centre in Portsmouth, offering expert, compassionate support.
- Everything we do is underpinned by our CARE values of compassion, accountability, respect and excellence
- **Job description**:

- We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.
- **Person specification**:

- **Qualifications**:

- **Essential**:

- GCSE English and Maths level 4 or C or above, or a good standard of general education
- IT skills and knowledge
- Business and Admin NVQ Level 3 or equivalent experience
- Experience of administrative work
- Knowledge of maintaining filing systems and collating information
- Experience of working in a constantly changing environment without direct supervision
- **Desirable**:

- RSA 3 Typing or Equivalent experience
- Experience of working within the NHS
- Experience of working within an Estates and Facilities Department.

Karolina Winston
07507709863
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- **Pay scheme**:

- Agenda for Change
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- **Band**:

- Band 3
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- **Salary**:

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- £24937.00 to £26598.00 Yearly
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- **Contract**:

- Fixed Term
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- **Duration**:

- 9 Month(s)
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- **Working pattern**:

- Part-Time
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- **Reference number**:

- 348-FME-9958
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- **Job locations**:

- Moorgreen Hospital
Botley Road, West End
Southampton
Hampshire
SO30 3JB