Transport Administrator

Company Description

A multi award winning supply chain specialist working with retailers, wholesalers and manufacturers across the UK. We live by a simple set of values: to delight our customers, maximise our efficiency, be socially responsible and to promote being an employer of choice.

We are now recruiting for a Transport Administrator on a full time, permanent basis at our Teynham site.

**Shift**:Wednesday to Saturday, 07.00-19.00

**Salary**:£24,000 - £26000 per annum (DOE)

**Job Description**:
To provide a professional and pro-active service regarding Fleet administration requirements. To ensure accurate records are maintained, and reports provided, in line with all legal, compliance and Company procedures

To deal with all issues & requests in relation to Fleet administration in a timely and efficient manner.

Key Duties of a Transport Administrator:

- Support the management team with unit & trailer service schedules and liaise with local service providers and Operations to arrange mutually suitable service dates in-line with legal requirements and ensuring that all necessary compliance requirements are adhered to.
- Complete daily administration of any breakdowns and liaise with the relevant rental companies / owners regarding estimated and actual return times for breakdowns and monitor all related turnaround times
- Ensure adherence to all Fowler Welch compliance procedures regarding Fleet filing administration, ensuring that all vehicle and trailer files are kept up to date and all service sheets chased from off-site service providers within agreed timeframes.
- Complete daily all defects reported ensuring these are fully documented and completed and were necessary ensuring vehicles are set to VOR at the sites and released only when the jobs have been signed off by the relevant repairer.
- Daily administration of the trailer tracking system, identify trackers which are not working and liaise with all sites to ensure rectification work is carried out.
- Produce vehicle and trailer damage reports and summarise, identify trends and report to Fleet Manager / Operations
- Undertake general filing / administration duties as and when required
- Complete the administration of mileage downloads from Tachomaster to Transform
- Provide analysis form Tachomaster and produce infringement working time and vehicle reports as required by the management team
- Collate vehicle daily check sheets and filing in accordance with company procedure
- Monitor measure and process where required WTD, AWD and driver timesheet documentation
- To have a basic understanding of the following systems and be able to carry out fundamental tasks such as resetting and reactivating account and running reports

**Qualifications**:

- GCSE’s or equivalent - including Maths
- Previous experience of working in a transport / distribution / logistics environment is highly desirable
- Previous experience of busy office environment
- Previous experience of working in an administrative capacity
- Previous experience in effectively communicating internally and externally
- Ability and experience of working unsupervised
- Strong knowledge of MS Office including Excel and Word (training will be provided for in house software)
- Communicates effectively either verbally or written

Additional Information

As part of its Drive to make Fowler Welch a great place to work. We are proud to be an inclusive and diverse organisation where we are committed to employee development and recognising success for hard working performers.

Our People are the driving force behind our success, which is why we offer a wide range of benefits which include:

- Competitive salary
- Competive holiday entitlement
- Pension scheme
- Life Assurance
- Health cash plans
- Retail discounts via our benefit platform