Construction Personal Assistant

5 days ago

Dartford, United Kingdom Qubit Interior Solutions Full time

We are expanding our team at Qubit Interior Solutions and are seeking a **Construction PA **reporting to the Manging Director, based at our office in **Dartford** and various client locations.

We are a Dartford-based, fitout, furniture, and relocations company that consistently set the highest standards in office design and refurbishment. The experience we have in large scale public, private, and specialist organisations is extensive. With a professional approach, we provide the very best expertise, management, resources and service, ensuring all projects are completed to the highest possible standards. These outstanding services are provided across the UK. Our clients extend into companies within the top 10 globally in their respective fields.

**The Role**

Successful applicants will be responsible for;
First point of contact for the London office to deal with correspondence and telephone calls, post, visitors and ensuring urgent messages are actioned promptly.
- Provide comprehensive administrative support to the Managing Director, and other Directors in the office, including managing schedules, organising meetings, and handling correspondence.
- First point of contact management including dealing with queries and collating documents.
- Arrange and coordinate meetings, including booking venues, preparing agendas, and taking minutes. Ensure all logístical aspects are handled smoothly.
- Oversee office supplies and equipment maintenance. Ensure the executive office environment is well-organised and professional.
- Organise and manage travel plans, including booking flights, accommodation, and transport where required.
- Prepare, review, and distribute documents and reports. Maintain confidential files and records.
- Assist with special projects and initiatives as directed by the Managing Director.

**Skills & Qualifications**

You will possess the following essential skills and qualifications:

- Experience as PA to a Senior Manager or Director within the construction industry
- Exceptional communication and IT skills
- Excellent organisational abilities
- Excellent problem-solving skills

Closing Date: 15/12/2024

Qubit Interior Solutions is an Equal Opportunities Employer. No recruitment agencies please.

**Job Types**: Part-time, Permanent

Pay: £25,000.00-£30,000.00 per year

Expected hours: 32 per week

Additional pay:

- Bonus scheme

**Benefits**:

- Company pension
- Gym membership
- Life insurance

Schedule:

- Monday to Friday

**Experience**:

- IT: 3 years (required)
- Microsoft Office: 3 years (required)
- Organisational skills: 3 years (required)
- Administrative experience: 5 years (required)

Work Location: In person

Application deadline: 15/12/2024
Reference ID: Construction PA
Expected start date: 02/01/2025

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