Administrative Assistant

**About us**

At GATES, we are a trusted and forward-thinking chartered accountancy firm committed to delivering comprehensive financial solutions for individuals and businesses. With a client-centric approach, we strive to understand the unique needs of each client and provide tailored services to help them achieve their financial goals.

Our team of highly skilled professionals brings extensive knowledge and expertise in areas such as accounting, tax planning, auditing, and business advisory. We pride ourselves on staying up-to-date with the latest industry trends and regulations to ensure our clients receive accurate and timely advice.

At GATES, we believe in building long-term relationships with our clients based on trust, integrity, and professionalism. Our goal is to be more than just accountants - we aim to be trusted partners who support our clients in navigating the complexities of the financial landscape and driving their success. Experience excellence in accounting and financial services with GATES.

**Responsibilities**

**Maintain accurate and up-to-date financial records**:

- Record financial transactions in appropriate ledgers, journals, and software systems.
- Ensure accurate and timely entry of financial data, including accounts payable and receivable, payroll, and general ledger entries.
- Reconcile bank statements, credit card statements, and other financial documents.

**Process and manage accounts payable and receivable**:

- Prepare and issue invoices to customers.
- Track and follow up on outstanding customer payments.
- Review vendor invoices and process payments in a timely manner.
- Maintain accurate records of accounts payable and accounts receivable.

**Assist with financial reporting**:

- Generate financial reports, including balance sheets, income statements, and cash flow statements.
- Provide financial analysis and insights to management as needed.
- Prepare and submit monthly, quarterly, and annual financial statements.

**Perform payroll and benefits administration**:

- Process payroll accurately and on time.
- Maintain employee records related to payroll, benefits, and taxes.
- Ensure compliance with payroll tax regulations.

**Ensure compliance with financial regulations and company policies**:

- Keep abreast of changes in accounting regulations and ensure compliance.
- Adhere to company policies and procedures related to financial recordkeeping and reporting.
- Assist with audits and provide necessary documentation as required.

**Assist with budgeting and forecasting**:

- Support the budgeting and forecasting process by providing accurate financial data.
- Collaborate with management to develop realistic financial projections.
- Monitor actual financial performance against budgets and forecasts.

**Maintain confidentiality**:

- Handle sensitive financial information with the utmost confidentiality.
- Protect company assets and ensure data integrity.

**Skills**:

- Proven experience as a bookkeeper or similar role.
- Strong knowledge of generally accepted accounting principles (GAAP) and bookkeeping practices.
- Solid understanding of payroll processing and payroll tax regulations.
- Strong attention to detail and accuracy in financial tasks.
- Detail-oriented with excellent organisational and time management skills.
- Excellent communication and interpersonal skills.

**Job Types**: Part-time, Zero hours contract
Part-time hours: 18-24 per week

**Benefits**:

- Free parking

Schedule:

- Monday to Friday

Application question(s):

- how many years experience do you have with Xero, Sage, quickbooks or other bookkeeping softwares.

Work Location: In person