Media Accounts Payable

**Accounts** Payable**

**Job title**:Accounts Payable - Media**

**Group**:Mindshare **Worldw**ide**

**Company**
**Background**
- Ours is the story of the eternal upstart and change is in our DNA. We were born with the ambition to change the world through media. Raised in Asia, we are now the world’s most geographically balanced global network spanning US, Latin America, Europe and Asia. Mindshare’s birth in 1997 shifted the focus from media as a pure commodity to media as a change agent.
- Our ambition was to go beyond the traditional media descriptors of “Optimise, Capitalise, Maximise.” We will not be defined by the formulaic definitions of media. Mindshare’s story is about teamwork. It’s why we called ourselves Mindshare in the first place
- We were designed to be a global network, balanced in every region, with clients benefitting from both global and local insights. Today 75% of our business is global and our global network and integrated approach is our strength. We are a global media agency network with billings in excess of US$24 billion (source: COMvergence) and our network consists of more than 7,000 employees, in 116 offices across 86 countries. Mindshare is part of GroupM, which oversees the media investment management sector for WPP, the world’s leading communications services group.
- Discrimination, oppression and inequities towards people of different race, ethnicity, gender, sexuality, abilities, age or any other differences, are unacceptable and have no place in the world or amongst our Mindshare family. We strive for an environment where everyone is treated fairly and respectfully, has equal access to opportunities and resources, whose voice is heard and who can contribute to the organisation’s success.

**Brief Description**

To manage the payment of all media supplier invoices and associated ledgers. To manage media credits as per red/green schedule.

**Job Purpose**
- Ensure all media supplier invoices are processed and paid in a manner to optimize working capital.
- Review and own Aged WIP, Aged Creditors and Intercompany Media Creditors on a monthly basis.
- To review, own and inform client teams of media credits quarterly as per red/green schedule.

**Tasks**
- Submit actuals invoices to the client teams within 24 hours of receipt via Sharepoint system. To submit with a deadline and follow up escalations. Ensure media team books on system within 5 working days.
- Receive new client forms from billings and credit controller and do company check & DB check within 24 hours.
- Check team bookings within 24 hours of submission; to check; correct amount, currency, discount, supplier and folio linked correctly. If incorrect resolve immediately.
- Media payables and booking queries should be looked into and responded to in a collaborative and constructive manner, team need to be educated and this should be done as and when there are queries and within 24 hours.
- Media payables and booking queries are not to be referred to line manager unless serious, advice however can be sought. Day to day queries should be considered thoroughly (obtain full information from team, question everything as an auditor would) and a considered response based on finance processes should be formulated. Impacts on rest of finance should also be considered. Also work with billing team for any common issues.
- All escalation points need to be specific, thought through, and solution proposed in a constructive manner.
- Review, complete and own Aged Creditor, Aged Media WIP and Intercompany Media Reports. These should be completed with details on any old and/or significant balances and how to resolve. To be resolved promptly and each month the balances to be clear and up to date.
- Twice a month review all supplier invoices to see if funds have been received, if yes request statements and bank details. If no, follow up with credit controller for status.
- Once statement and bank details received, check all details correct and process payment.
- If payment in GBP it should be paid via a 5P. If payment is in currency then it should be paid via HSBCnet, if there is no template a form should be completed, signed by FM/FD and given to HSBC P1 approvers to add.
- Payments should be posted within 24 hours of it leaving our account.
- Update client tracker sheets
- Perform bank reconciliations
- Assist with system access for new starter and leavers, adding timesheet codes etc
- Any reasonable adhoc tasks as instructed by reporting managers. For e.g. leave cover of tasks - full detail should be provided with appropriate timescale.

**Knowledge, skills & experience**

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- Finance qualification - advantageous.
- Any experience working within a Finance department - advantageous.
- Commercial outlook; An awareness of consumer & business world.
- Ability to diagnose problem & underlying causes.
- Open mind to assess different options & solutions.
- Good interpersonal skills and ability to communicate with fina