Assistant Company Secretary

**Scope of the Role**:
We have a fantastic opportunity for an Assistant Company Secretary to join our team at IG Design Group PLC in Newport Pagnell. Reporting directly to the Group General Counsel & Company Secretary, the role will focus on supporting our small head office team and the Group General Counsel & Company Secretary in providing key support and leadership across a wide range of company secretarial and governance/compliance areas.
- Please note that applicants do not have to demonstrate experience in all areas of the role, but a willingness to be flexible and learn new areas of work is a key requirement_

**Key Duties and Responsibilities**:
**Board & Committees**
- Planning of Board and Committee meetings: preparation/monitoring of Agendas, collating papers, liaising with key stakeholders, monitoring the work plans, keeping the board software up to date, following up on actions.
- Deputising for the Company Secretary where needed in terms of meeting attendance and minute taking.
- Advising the Board and Committees on regulatory, legal & compliance matters.
- Onboarding of new Directors and on-going training.
- Administration and advice re. directors’ share dealings: liaising with NOMAD and registrar where applicable and arranging PDMR notifications to the stock market and the FCA.
- Organising board and committee self-evaluations.
- Drafting and review of Terms of Reference.

**Company Administration**
- Organising the AGM including the drafting and issuing of the AGM notice, liaising with the registrar and NOMAD, ensuring quorum and directors voting.
- Corporate record keeping and statutory filings (including for subsidiaries).
- Management of the Company Secretarial aspects of the Company website, ensuring compliance with all relevant regulations and best practice.
- Drafting of the Corporate Governance sections of the Annual Report & Accounts and corporate website.
- Overseeing the Group's executive share option and share award schemes, grants and vesting’s administration.

**Wider Governance**
- Ensuring compliance with the AIM rules and corporate legal frameworks

applicable to the organisation, including monitoring of any legal or regulatory developments over time.
- Drafting, updating and monitoring of Group policies e.g. ABC, Code of Business Conduct, Whistleblowing, Data Protection etc.
- Oversight of whistleblowing hotline and processes.
- Oversight of Third-Party Due Diligence process.
- Assisting the wider business on legal matters such as intellectual property and litigation.
- Undertaking any other reasonable duties as requested or in line with agreed objectives.

**Key Requirements**
- Professional experience in the same or similar role within a listed company.
- Highly organised with exceptional attention to detail.
- Strong communication skills both internal and external.
- Able to work autonomously on tasks, as well as being a strong team player.
- Ability to prioritise/manage own deadlines in a timely manner.

**Our People**

Our culture and heritage are extremely important to us at Design Group; We believe the success of our business depends on the success of our people and we strive to create a working environment where our employees feel valued and their achievements are recognised and rewarded. We employ capable people with the attitude and aptitude to succeed and deliver, within an enabling environment.

**Job Types**: Full-time, Permanent

**Salary**: £45,000.00-£50,000.00 per year

**Benefits**:

- Flexitime
- On-site parking
- Sick pay
- Work from home

Schedule:

- Flexitime
- Monday to Friday

Ability to commute/relocate:

- Newport Pagnell: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in Newport Pagnell

Flextime