Medical Secretary

1 week ago

Newcastle upon Tyne, United Kingdom Cumbria, Northumberland, Tyne and Wear NHS Foundation Trust Full time

The Children and Young People’s Community Eating Disorder Service provides community support and hospital in-reach. This service supports young people and their families in the community to manage their condition and prevent hospital admission. They provide family based therapy in a range of settings as well as specialist clinical assessment and in-reach to paediatric and acute mental health settings
An exciting opportunity has arisen for a Band 4 Medical Secretary to join our administrative team and to support our medical team, including a Consultant Psychiatrist and the clinical team.
The post holders main responsibilities will be;
Be able to work efficiently and effectively to maintain productivity and to meet agreed deadlines
Have excellent organisational, communication and interpersonal skills, with both internal and external stakeholders on all levels
Excellent knowledge and day to day use of Microsoft Office packages to include Outlook, Word, Excel, MS Teams and excellent keyboard skills
Ability to collate and analyse complex data (including reports from RiO), creating accurate statistical reports, and presentations
Ability to be self-directed, motivated and contribute positively to the service.
To provide pro-active and forward thinking with the ability to use your own initiative
To be confident in prioritising and negotiating conflicting workloads and managing time accordingly
Reliable diary management - Proactive in addressing minor conflicts and problem focused in suggesting potential solutions
Experience of accurate high-volume of effective minute taking skills and ensuring all actions are acted upon - this may include live typing
Excellent verbal and written skills and communicate professionally and effectively at all levels
Proficient audio typing
Provide agreed levels of support to the service to maintain cover in the absence of other administrative staff with a flexible approach
Communicate openly and effectively to both internal and external stakeholders on all levels, ie referrers/service users and families pivotal to the service
Managing and maintaining effective office system with the skills and knowledge of an experienced medical secretary
We aim to attract and retain a diverse, talented and committed workforce, who are caring and compassionate, and therefore able to meet the demands of the modern NHS now and in the future. In return we can offer a dynamic working environment in which to build a career.
To express an interest in this post please describe your suitability and skills in line with the enclosed B4 Medical Secretary job description. You should currently hold the required level of qualification or have proven experience as outlined in the essential criteria, if you do not meet this criteria you may not be shortlisted.
The post holder must be able to demonstrate the ability to deal with possible exposure to highly distressing or highly emotional circumstances and will be expected to participate in all relevant training courses appropriate to the role.
**NOTE**: The base for this post will initially be at Ravenswood Clinic, however we will be decanting to Benton House, Sandyford Road, Newcastle upon Tyne, NE2 1QE
The post holder may also undertake additional duties as directed by the Administration Manager.
For informal discussions or site visits please refer to the contact information section.
Please find attached job description for full details.
**Advertising date**: 25 th February 2025
**Closing date**: 11 th March 2025

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