Finance Billing

2 days ago

London, United Kingdom APCO Worldwide Full time

**The Company**:
Founded in 1984, APCO Worldwide is an award-winning, independently owned global communication and consulting firm with more than 30 offices in major cities throughout North America, Europe, the Middle East and Asia - with a diverse global team of more than 1,110 experts.

APCO combines a global perspective with local expertise to help clients around the world manage challenges, opportunities, perceptions and reputations. APCO clients include corporations and governments; industry associations and nonprofit organizations; and six of the top 10 companies on the Fortune 500. The firm is a majority women-owned business.

**The Europe Finance Team**:
The Europe Finance team is based in London with some local finance admin support in the regional offices, and external tax and statutory reporting advisors in markets. The team supports management decision-making and provides financial and management accounting services to all the offices in the Europe region. The team is led by the Regional FD for Europe, who is based in London. The Europe Finance team serves as an integral part of the wider global finance team, reporting to the US-based Corporate Finance, with regular contact across regions including North America, MENA, and Asia. APCO Worldwide uses Maconomy for its ERP/accounting system as of July 2020 and is a major user of Microsoft business products.

**The Role**:
The Role is initially a 6 Month Internship with the potential to become permanent when the internship ends. The role reports to both, the Billing Manager, and the Revenue Accountant.

The Billing and Revenue Assistant is responsible for supporting them and APCO’s client-facing teams with responsibility for billing and project maintenance. You will work closely with the Billing Manager and Revenue Accountant, as well as other members within Finance and Client Managers (CMs).

**Main responsibilities**:

- Responsible for billing and revenue recognition on all T&M projects, ensuring WIP is invoiced promptly
- Generating draft invoices for approval; liaison with CMs on invoice wording and other items.
- Expenses Billing and movements (billable / non-billable)
- Perform time & expense transfers (reallocations) where required to ensure all entries are on the relevant project code, and assist with any queries related to such entries
- Export new business hours for review and transfer to the relevant project code
- Draft invoice and projects pending daily reports to Billing Manager
- Draft Missing time monthly reports to Revenue Accountant
- Invoice management in MS Teams (to share with external accountants)
- Ad-hoc duties required by Billing Manager or Senior Revenue Accountant

**Requirements**:

- Fluent in English
- Strong interpersonal skills and the ability to build strong relationships internally with all levels of staff including direct team, senior leadership, client facing staff etc.
- Attention to detail with a can-do attitude.
- MS Office, including Excel.
- Detailed and organised to allow for effective management of multiple stakeholders and projects
- Comfortable operating in a continuously changing environment
- Maconomy experience desirable, but not essential

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