Part-time Personal Assistant

4 days ago

Rugby, United Kingdom Blue Moon Home Support Services Full time

**About Us**:
Blue Moon Home Support Services is a compassionate, values-driven care provider dedicated to delivering high-quality support to individuals in their homes. As we continue to grow and work towards **CQC registration**, we are seeking an organised and motivated individual to join our small but passionate team.

**About the Role**:
We are looking for a **Part-Time Personal Assistant / Administration Assistant** to support both the **Director** and the **HR Coordinator**, with a particular focus on the **client side of the business**.

While the **HR Coordinator oversees staff files, HR admin, and team support**, this role will focus more on assisting with **client-related responsibilities**, including risk assessments, care plans, and compliance. You’ll also help with general admin and provide backup support to the team.

You may occasionally be asked to step in during the **rare absence of the Director** to help keep operations running smoothly.

Hours may increase over time as the business continues to grow.

**Key Responsibilities**:

- Provide administrative support to the **Director** and **HR Coordinator**:

- Focus on **client-related administration**: care planning, risk assessments, and client files
- Support the **CQC registration process** and ensure compliance with care regulations
- Attend **in-person meetings** with the Director and/or clients (Rugby area)
- Use and maintain systems like **Bright HR** for client and general records (training provided)
- Assist with **data entry**, document creation, and general filing
- Provide occasional leadership support to the care team in the **Director's absence**:

- Contribute to **ad hoc projects**, planning tasks, and quality monitoring

**What We’re Looking For**:

- **Experience in the care sector** is preferred for industry understanding
- **Managerial or leadership experience** is an advantage
- Excellent communication and organisation skills
- Confident with Microsoft Office and general tech tools
- Must have access to a **personal computer/laptop**:

- Must be **based in Warwickshire**, with the ability to travel to Rugby when needed
- Reliable, discreet, proactive, and self-motivated
- A valid **DBS** is preferred, or willingness to obtain one
- Availability during the day to take calls/respond to communications.

**Additional Information**:

- **Part-time, zero-hours contract**:

- Hours**:5-10 per week** (flexible and may increase)
- Pay**:From £12.21 per hour**:

- **Primarily remote**, with some **daytime face-to-face requirements**:

- Not suitable for evening-only availability

**Job Type**: Part-time

Pay: £12.60 per hour

Expected hours: 5 - 10 per week

Schedule:

- Flexitime
- Monday to Friday
- Weekend availability

Work Location: In person

Reference ID: BLUE-MOON-PA

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