Ddat - Chief Technology Office (CTO) - Executive

**Details**:
**Reference number**:

- 272563**Salary**:

- £25,750 - £31,950- National: £25,750 min, £27,650 max London: £29,750 min, £31,950 max**Job grade**:

- Executive Officer**Contract type**:

- Permanent**Business area**:

- HO - Digital Data and Technology**Type of role**:

- Administration / Corporate Support
- Information Technology**Working pattern**:

- Flexible working, Full-time, Part-time, Compressed Hours**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Croydon Lunar House, Manchester - Soapworks, Sheffield Vulcan HouseAbout the job

**Job summary**:
The first duty of the government is to keep citizens safe and the country secure. The Home Office has been at the front line of this effort since 1782. As such, we play a fundamental role in maintaining the security and economic prosperity of the UK.

The Home Office leads on immigration and passports, refugee protection, counter-terrorism, policing, fire services, and crime and drugs policy.

This is an exciting time to be at the Home Office. You’ll have a chance to shape the future and support our mission to deliver exceptional public services that work for everyone.

Our work is guided by these principles:

- we put user needs first
- we value delivery and outcomes over process
- we work in the open

Our flexible working policy ensures a healthy work-life balance. We also nurture talent and offer a broad range of learning and development opportunities that will help you flourish in your role.

We work hard to maintain a positive working culture and are committed to helping you fulfil your potential. We value diversity and provide an open, inclusive and supportive environment to help you do your best work.

You can keep up-to-date with our work on the Home Office DDaT blog.

**Job description**:
As an Executive Assistant you will provide administrative support to two Senior Civil Servants (SCS) within one of the DDaT Directorate Private Offices. This is an excellent opportunity for the post holder to gain experience working as an integral part of the private office network across DDaT, gain experience of working with senior leaders and being a visible representative for your business area’s Private Office. Your role will contribute to supporting the delivery of high profile, transformational technology projects, whilst providing administrative support to senior managers, at a time of unprecedented technological and political change.

The role requires a hard-working and enthusiastic individual with a flexible and collaborative approach to their work. You will be someone who can work well as part of a successful team and are equally comfortable working independently. In this role, you will be making a positive contribution to the overall success of the business area. This role suits a self-starter who can follow work through to completion with, at times, limited oversight but is able to draw on their support network when required.

Private Office roles traditionally align to the Civil Service Policy profession, however the skills required for these roles in DDaT affiliate closely with those found in the Civil Service Project Delivery Profession.

Hybrid Working

Hybrid working enables employees to work partly in their workplace(s) and partly at home in line with the Home Office Hybrid Working policy. A hybrid working pattern may be available, where business needs allow for this role. Applicants can discuss what this means with the vacancy holder if they have specific questions on what this entails.

**Please note that a minimum of 30 hours working week is required.**

**Person specification**:
Your main day to day responsibilities will include:

- Scheduling diary engagements and room bookings, providing guidance and advice on how to optimise timings. Working proactively to resolve scheduling conflicts & prioritising issues effectively to meet challenging deadlines.
- Ensuring work is commissioned out effectively, collating meeting papers and briefing information in advance of meetings to ensure the SCS / senior leader is informed and prepared.
- Providing secretariat support on a rota basis for Board and Senior Meetings as required. Drafting accurate minutes and actions for review, ensuring they are distributed in a timely fashion and feedback is incorporated to ensure an agreed version.
- Working closely with other Executive Assistants across DDaT to provide all round support and cover during periods of absence.
- Developing a sufficient understanding of the directorate to provide wider support as required.
- Recognising the sensitivities and reputational impact of your role and developing an understanding of the wider DDaT business to support the SCS / senior leader’s priorities.
- Managing a busy inbox, assessing incoming messages to ensure high priority matters are dealt with on receipt or escalated appropriately. Take responsibility for drafting and respondi